...The purpose of this matrix is to provide guidance to those personnel involved with receiving or accepting goods and materials on behalf of the Maricopa Community College District. Best business practices support that receiving be completed through a centralized function and location. Such guidance helps ensure that the following “Key Control Objectives” and “Process Attributes” are achieved. • Goods are purchased only with proper authorization. o Goods compared to purchase orders or other purchase authorization before acceptance. o Unmatched receivers investigated; Unauthorized items identified for return to vendor. o Receipts under blanket purchase orders monitored; Quantities exceeding authorized total returned to vendor. • Goods received are recorded correctly as to account, amount, and period. o Goods counted, inspected and compared to packing slips before acceptance. o Receiving reports issued by receiving/ inspection department in pre-numbered order. o Receiving documentation, purchase order, and invoice matched before recording liability. This matrix serves to provide guidelines in which the order of steps completed may vary depending on college and circumstances. Goods POs/LPOs – Non-Capital |Non-capital and delivered to Central Receiving |Inspect for proper addressing before acceptance...
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...Production Go Live Checklist Dependency Status Responsible Group/ Person Comments Hardware Setup Time System Server Setup, OS Build, connections Setup and Test printers APO server setup; Optimizer Cache server setup Document server setup Printer Server Setup Coordinate activities between HR go live and other SAP go live related to hardware, dual clocks, etc. Engineering Drawing Package(s) Server setup Set batch jobs printers Hardware Purchased (PCs, Printers, Clocks, Labor Collection) CHECKPOINT: Hardware Is Installed, Time System Clocks Ready Mass Transport to Production (48 hrs) LOAD SETUP IN SAP PROD Open Client for Manual Numbers set Change customer number range to external Check various Number Ranges Add "plant" vendors Change vendor number range to external Manual - Number Range Batch Manual - Number Range Tranfer Requirement & Transfer Order Update table T185 as per SAP note 847810 Create Bin Numbers Set A/P Check Number Activate various conversion exit Change material number range to external APO-R/3 Basis connection settings Finance Setup Activate Material Ledger Activity Types Check FICO Number Ranges Co-PA activation Cost center hierarchy Cost element Groups Load Chart of Accounts Load Cost Centers Load Profit Centers Open MM Periods Primary and Secondary Cost Elements SET FI Periods APO & General Setup SETUP activate integration models create alert profiles Start Date Start Time Finish Time Finish Date Activity Production Go Live Checklist...
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...Controls for Outflows Biniyam Beyene, Christie Ferrell, Gabriel Mendoza and Paula Strahl ACC/544 May 2, 2015 Professor Tracie Youngblood Controls for Outflows Purchasing, accounts payable, cash disbursements, finance, investment, and payroll are key components to a successful and efficient business. Internal controls are needed in these outflow process to prevent fraud and theft within the business. The follow proposal will list the types of controls that are needed and reason for the controls. Finance One of the things that cannot be overlooked when it comes to controls is finance. Finance is the lifeblood of an organization. Without proper controls and functionality and control, a company’s finances can be out of distorted and may cause a business to possibly go under and close for business. One of the things that a business can do with controlling its finances is to have more than one person of management sign off on orders that have to do with financial transactions. An example of this would be a work or purchase order. This is something that should be controlled and documented by more than one person of management. The last thing that upper management wants to see is a mess of finances where one individual may end up taking too much control and could very well not be aware of the right amount of inventory they could be purchasing where there may not be a need. A second person can look over the order themselves and may have the ability to...
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...What is the Fraud? The fraud consists of Equipment Overshipping and a kickback scheme. Who is involved? Charlie Thurgood and Ben Hill. How was it done? The first two months, April and May, TBC used Sports Chalet as its equipment vendor, however for the last two months, Ben Hill has diverted the business to Sports Equipment for no credible reason besides that Charlie is his friend, in the catalog there are no price differences between the two. Michele would submit the purchase order to Ben, so Ben had a chance to recreate purchase orders since they are left open and increase the orders. He would change the quantities ordered and told charlie to falsify the invoices. Charlie would also swap the shipping slips and the invoices so they would match TBC's records and alter the price on the invoice so the same total would be charged. Charlie and Ben could then fence the excess goods and divide the money. What is the economic impact of the fraud for the last 4 months? This fraud has cost the Tallahassee Beancounters $4,150 dollars since it began in June. How can this fraud be corrected? Ben had an overlapping authority when it came to choosing vendors, handling purchase orders, and paying vendors. By having access to all of these it was far too easy for him to use his position for fraud. Asking for the lost revenue back or possibly suing them for it. Sports Equipment could also be forced to deliver the amount of goods that appeared on the...
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...Date: October 10, 2011 From: Rachael Melendez To: PwC Auditor Introduction BLUE Company operates under an enterprise planning system which allows an organization to automate and integrate its essential business processes. There are many weaknesses within BLUE’s expenditure process that lead to potential risks. The internal controls in this company are poor; for example, certain departments are authorized too much power, such as the purchasing clerk and the cash disbursement department. These duties need to be segregated among other departments. By pre-approving transactions, such as an approved vendor list, preventative controls can eliminate the ability to engage in fraudulent activities. Also, this company needs to engage in a system of checks and balances among each department to ensure validity, accuracy and completeness. Analysis The first step in the expenditure process may create issues. All the employees should not have access to create a purchase requisition. For example, how can an employee that works in the cash disbursement department know about the inventory levels and make a purchase requisition. BLUE Company is lacking an inventory control department; this needs to be incorporated. BLUE Company should limit the number of employees with the access to create a purchase requisition within the inventory control department. Unauthorized access exposes assets to misappropriation, damage, and theft. By incorporating access controls, BLUE Company may be able to...
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...Chapter 4 The Procurement Process Multiple Choice Questions | 1. |Which one of the following is not a type of organizational data that is utilized in the procurement process? | | | | | |Client | | |Company Code | | |Storage Location | | |Purchasing Organization | | |Manufacturing Plant | | | | | |Answer: e Difficulty: Easy Page Reference: 2 | | |Section: Organizational Data Practice: ...
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...fraud on SAP project The success or failure of implementing ERP software depends on a number of factors. I will look at the case Marin County sues Deloitte: Alleges fraud on SAP project. Marin County filed a complaint against Deloitte Consulting for its role in an over-budget SAP implementation. The lawsuit alleges Deloitte committed fraud and misrepresented its skills and experience. One of the reasons why this ERP system failed was Deloitte knew the County didn’t have any prior ERP or SAP implementation experience and knew it would be depending on Deloitte to guide and manage the project. The complaint also states that Deloitte mishandled staffing, project management, risk management, and testing. When implementing ERP software customers, software vendors, and system integrators typically share responsibility for project success of failure. However, customers purchasing complex systems, such as ERP software, do have a high responsibility that their own projects outcome is successful. In Marin’s contract suggested the County was concerned about its own ability to manage the project properly. Being concerned with your own company’s ability to manage a project in the early stage of implementation is not a good thing and Marin County should’ve controlled the conversation with their system integrators and lead from that premise. It’s up to the customer such as Marin County to lead and drive the result of their ERP implementation project and can’t rely on their system integrator...
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...Accounting) and CO (Controlling). SAP FICO is the important module of ERP and both FI and CO modules stores the financial transactions data. ◾SAP FI is the important module of all SAP implementations ◾SAP FI (Financial Accounting) is used for external reporting i.e. Balance sheet, Profit and Loss statements ◾SAP FICO Module integrates with various other SAP Modules such as MM (Materials Management), SD (Sales and Distribution), PP (Production Planning), PM (Plant Maintenance), and PS (Project Systems). ◾SAP FI (Financial Accounting) Module receives postings from various other modules such as Materials Management, Sales and Distribution, Human Resource) through integration. ◾All accounting-relevant transactions which are made in Logistics (LO) are posted real-time to Financial Accounting by automatic account determination. This data can also be passed on to Controlling (CO). SAP FI Modules contains the following sub-modules ◾General Ledger accounting ◾Accounts Receivables ◾Accounts Payable ◾Asset Accounting ◾Bank Accounting ◾Consolidation ◾Special Purpose Ledger ◾Travel Management General Ledger Accounting: - The general ledger accounting is to provide a complete report for external and internal accounting i.e. Accounts, Journals, Monthly debits and Credit, Balance sheet and Recording all business transactions. Accounts Payable: - The Accounts Payable records and manages all accounting data related to vendors Accounts Receivable: - The Accounts receivable records and...
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...remarkable. SAP grew from a very modest five member staff at the founding of the company in 1972 to approximately 53,000 employees 38 years later (sap.com ). That is like hiring an average of 1432 employees per year for the last 37 years; a significant contribution by many standards. The company's success and relevance to the world of Information Systems can be attributed to its founders, management, and employees realizing SAP's mission through a vision. It is hard to argue that the company had not done remarkably well, when in 2010 "more than 50,000 customers and other interested people attended SAP's SAPPHIRE Now event either live or online" (sap.com ). Curran and Ladd confirmed the company's success by noting, "SAP is the number one vendor of standard business application software and is the fourth largest independent...
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...Tektronix Inc: Global ERP Implementation 1.Business Context/Key Business Drivers * Tektronix manufactured a broad range of electronic test and measurement equipments, color printers and video and networking products. * In 1993, it was a $1.3 billion manufacturer and a worldwide leader in oscilloscopes with a more than twice the market share of its largest competitor. * It was the number one manufacturer of televisions, measuring and monitoring equipment and color printers. * multiplicity of application systems and no uniformity in technologies in its offices around the world. The Inefficient shipping schedule was inefficient because of problems with inventory. * Errors in order management. * NOo system to measure performance metrics and obtain customer information. * The technologies used were old and redundant technologies. * Inefficient financial administration, operations and profitability analysis was inefficient. 2. The Key Business Objectives: * Replace the legacy systems, do away with the need of manual coordination, * Implement improved information technology for fast and error free customer and organizational information, * Achieve integration in functioning across divisions and countries by creating a common template for various services, * Standardize processes, streamline their financial system, and create a functional order management system 3. Challenges and Solutions...
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...STORY Global Bike Inc. Background and overview of GBI strategy and operations. Product MOTIVATION PREREQUISITES SAP ERP G.B.I. Release 6.04 A general understanding of GBI (the enterprise) prior to embarking on hands-on exercises and case studies in the SAP ERP client is critical for success. None Level Undergraduate Beginner Focus Company Background NOTES None This narrative provides a historical background for how GBI began and an overview of its operations and strategy. This information will be used extensively throughout the curriculum material. Authors Simha Magal Stefan Weidner Version 2.11 © SAP AG CASE STUDY Company History Task Get to know the company’s history. Time 15 min Short Description Read the below narrative to learn about the company’s history. Global Bike Inc. has a pragmatic design philosophy that comes from its deep roots in both the off-road trail racing and long-distance road racing sports. Nearly 20 years ago, its founders designed their first bikes out of necessity—they had races to win and the bikes that were available at the time did not perform to their extremely high standards. So, they took matters into their own hands and built legendary bikes that would outlast and outperform the competition. From these humble origins, Global Bike Incorporated was born and continues to deliver innovative highperformance bicycles to the world’s most demanding riders. Notes ...
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...FUNCTIONS OF IT: 1. Technical support in SAP, RAMCO, DOTNET, JAVA, SQL 2. Functional support in SAP, RAMCO Before 2002, we have stand alones for supporting modules and in the year 2002, we came with RAMCO.RAMCO is an integrated software, and we have integration among each and every modules. This is the main reason, we came from stand alones to RAMCO. Upto 2009, we worked with RAMCO and later move on to SAP.The SAP ERP application is an integrated EnterpriseResourcePlanning (ERP) software manufactured by SAP AG that targets business software requirements of midsize and large organizations in all industries and sectors. It allows for open communication within and between all company functions. In today’s competitive market, individuals who possess essential business and technological skill enjoy a significant advantage over their peers. This is particularly true if your expertise includes SAP software. The SAP Certification provides that competitive edge. When you are sap certified, you join a distinguished community of experts recognized globally. Today more than 14,000 consultants and users worldwide are part of this exclusive community.In SAP we have the following modules: * Sales and Distribution (SD) * Production and Planning (PP) * Plant Maintenance (PM) * Material Management (MM) * Finance & Costing (FI CO) * Human Resources (HR) * Sap Basis * SALES AND DISTRIBUTION SAP SD refers to the sales and distribution module which is aimed...
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...IT460 Unit 4: ERP Vendor Recommendation and Structure Chart <<University Name>> <<Course>> Introduction - This project is divided into two tasks, Project A and B. In project A, I will browse through four ERP solutions vendor’s website and will summarize their offering. I will also recommend one of them and try and justify my recommendation. In project B, I will create a structure chart of the TIMS project. Part A – SAP Vendor Evaluation Analysis and review of four ERP vendors are performed to discuss about offerings and solution benefits. We will also try and choose one of the vendors that would meet needs of TIMS system. The vendors we will be looking at are SAP, Oracle, Microsoft and Sage. SAP - SAP is one of the leading ERP solutions providers in the industry. SAP ERP, which is a part of the SAP business suite, is mainly divided into four major groups as stated on their ERP homepage. The first is SAP ERP Financial. This solution helps organizations in automating financial and management accounting. The module also helps organization also helps organizations to follow corporate governance mandates easily with extensive support. The second module is SAP HCM or Human Capital Management. This module, which supports organizations of almost any size, enables organizations to automate several human resource related activities like workforce management and other HR processes. The third solution is for Operations. This tool enables organizations to...
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...Introduction SAP is a German multinational software corporation that makes enterprise software to manage business operations and customer relations globally. The company has been wildly successful in this business, such that they are considered to be the world’s largest business software company and the third-biggest independent software provider by revenue and have expanded business operations and productivity over the past 43 years. In this analysis, I intend to highlight a couple of problems with the company, as it pertains to innovation, apply Porter’s five forces and the concept of competitive advantage, and provide a couple of projections related to SAP by industry analysts for present and future indications. Primary Problems Related to Innovation with SAP 2008 - 2010 Early signals of turbulence began to appear at SAP in the years 2008 to 2010. Failures of the companies SaaS strategies were to blame. Primary problems with the innovation included adding too many features too soon, not really understanding how customers would use the technology together with their platform, and a cultural bias of SAP’s salesforce to sell on premise software only. This also caused a disruptive innovation, by disrupting an existing market and value network, displacing established market leaders and alliances. Additionally, causing frustration with middle management whose responsibility was to engage at the customer level. SAP competitor Oracle Corp, filed a lawsuit against SAP...
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...Business Processes | 18 | 12. | Endnotes | 19 | ENTERPRISE RESOURCE PLANNING SYSTEM ATLAS BATTERY LIMITED Acknowledgement: This project would not have been possible if not for our esteemed faculty Mr. Ahsan Ul Haq, his motivation has made this project possible. The Reason behind this project: This project was given to us inorder to understand how different companies use ERP’s in there everyday work and what kind of advantages does it provide to the company, we choose Atlas Battery LTD because most of their operations are done through the ERP’s they used the tier3i before but now they have shifted to ORACLE Business suite. This project provided us with the oportunity to actually understand the ERP system and the business processes that have been made possible by the ERP system. Introduction of the company: 1. In 1962, starting with an initial capital of Rs.500,000.00, Mr Yusuf HShirazi, the Founder of Atlas Group, established an investment company, Shirazi Investments (Private) Limited (SIL). This event marked the birth of Atlas Group.During this period Atlas Group grew rapidly.With this momentum, in 1966, Mr.Yusuf...
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