Hello UCIT team,

There are some updates that I would like to share with you all. In order to make the communication more clear, Ms. Maria Taylor asked me to tell you the directions to standardize our department emails. This email is an official announcement for the department’s new policy and it serves as a model for everybody to follow.

Here are the new policy requirements that we all have to follow:

• All the emails should be sent from UC email accounts. This will solve the problem of emails sent from non UC accounts being sent to junk mail.
• All the emails we send from University of Cincinnati email account should have a clear subject line. This line describes the message content and allows the reader to have a clear idea of what the message is about.
• The emails should have appropriate beginning and closing statements. For instance, if the writer and the reader are acquainted, first name is the rule. If it is formal, please use titles (e.g., Mr., Mrs., etc.).
• A signature is also very important. In messages to other staff members, please include your signature. This gives the reader the information he or she needs to contact you. In order to create a signature on Microsoft 2010 Outlook, when you reply to an email, on the top right side of the ribbon, you should see a button called signature. Just click on it and create your own. That will make your emails look more professional. The signature should include your name, the company or the institution you work for, your title and your phone number. My signature is a perfect example for you to follow.

Let me know if you have any questions.

Have a wonderful