Free Essay

Making Business Presentation

In:

Submitted By Atmiya
Words 860
Pages 4
Making Business Presentations Work by Ethel M. Cook
Along with computer literacy, professional presentation skills are becoming a new survival skill in the workplace. People enjoy presenters who are inviting, engaging and informative. Are you nervous about your public speaking skills? Developing and delivering business presentations, just like most functions in business, are formulaic and are a learned skill. Learn the formula, practice the skill and you will gain competency as a presenter.
Here are some of the fundamentals of presentations to help you build your skill.
Planning Your Presentation
In creating your presentation, think like a reporter and answer the "who, what, why, how, and where" questions.
Who will attend--and how many? Aim the content of presentation to your audience, and the choice of visuals to meet the needs of your group. Visuals need to be visible to everyone.
What is the purpose of the presentation? Is it to explain a plan or project; to tell people what to do--and how; report on what's been done; get support for an idea; define or solve a problem; gain consensus for a decision; provide training; or encourage motivation.
Why are they there? Is attendance mandatory? Any time anyone attends a meeting, they will always be asking themselves, "What's in it for me?" Be sure you answer that question for them.
What information is needed to support your purpose? How will you present it? Keep your points short, concise and understandable to your audience. Use visuals to clarify and reinforce your message.
Where is it going to take place? The room that the presentation is in will have an impact on how you present. Will you need a projector or can you use flip charts? Will you need a microphone? Do you need a riser (podium)?
Presentation Format
From Toastmasters International, Inc.'s Communication and Leadership Program comes a typical presentation format. It will have an OPENING which will capture audience attention and lead into the presentation topic. Then, a BODY which has a series of points with each point beginning with a statement of fact followed by supporting material. The presentation then ends with a CLOSING which contains a review (or summary), and a call to action (or a memorable statement).
In timing your presentation, an ideal breakdown would be: Opening - 10 to 20 percent Body - 65 to 75 percent Closing - 10 to 20 percent
Toastmasters encourages that each point you make be clearly stated, illustrated and supported. Act as though your audience is not at all familiar with your topic; don't assume they know anything. Avoid jargon. Devote a similar amount of time to each main point, otherwise the audience may consider it less important. Arrange your points in logical order.
Tips for Successful Presentations Plan your timing Make your points clear Speak clearly Use visuals that can be seen by all End on time
Building Your Confidence
Nervousness is healthy--it shows that the presentation is important to you and that you care about doing well. Knowing as much as you can ahead of time will give you confidence. Rehearse until you are comfortable with your material.
Here are some additional tips on how to control nervous jitters:
Realize that people want you to succeed.
Relax. Take a deep breath. When we get nervous, we breathe shallowly. If you concentrate on breathing deeply, you'll get enough air to speak and ease your panic.
Use good posture. We have more power and energy when we stand erect with weight balanced equally on our feet.
Concentrate on the message, not on how you are coming across.
Use eye contact. This will help your audience know that you are speaking to them, not at them. Find a few supportive faces and hold their eyes as you make a point.
Turn nervousness into positive energy.
Do not apologize.
Forget perfection.
Learn to laugh at yourself. The problems that occur during presentations are funny (equipment doesn't work, you trip, you discover a gob of toothpaste on your clothing).
Build in appropriate humor (not jokes), those funny things that happened on the way to the meeting room.
Use anecdotes to bring the statistics, facts, and figures that you need to deliver to drive them home.

Going From Good to Great
The next time you deliver an presentation, ask a trusted colleague in the audience give you feedback afterward. If the feedback shows that you need help, hire a private presentation skills coach.
Once you are comfortable, consider joining Toastmasters International to continually enhance your new skill.
Use your presentation skills to make an impact and to elevate your stature. Be willing to break your current corporate model and dare to be different. Get your audience to say, "Wow, not only did I learn something, but she was a dynamic presenter!"
-----
About the Author
Ethel Cook, Bedford, MA runs Corporate Improvement Group, a consulting firm which works with companies to create dynamic and productive work environments. She is past president of the New England Speakers Association. Ethel can be reached via telephone at 781-275-2326 or Email at EthelCook@aol.com.
Retrieved September 11, 2009, from http://www.businessknowhow.com/manage/presentation101.htm

Similar Documents

Premium Essay

Business Decision Making

...Assignment front sheet Qualification Pearson BTEC Level 5 HND Diploma Business Student name Unit number and title Unit 6: Business Decision Making Assessor name James Kwok Date issued Completion date Submitted on 5th January 2015 16th February 2015 Assignment title BDM: To start-up a upstairs coffee cafe in the city(2 of 2) Learning Outcome Learning outcome Be able to produce information in appropriate formats for decision making in an organisational context Assessment Criteria 3.1 3.2 3.3 3.4 LO3 In this assessment you will have the opportunity to present evidence that shows you are able to: Produce graphs using spreadsheets and draw valid conclusions based on the information derived Create trend lines in spreadsheet graphs to assist in forecasting for specified business information Prepare a business presentation using suitable software and techniques to disseminate information effectively Produce a formal business report Use appropriate information processing tools Prepare a project plan for an activity and determine the critical path Use financial tools for decision making Task Evidence no. (Page no) 3 3 3 3 4 4 4 LO4 Be able to use softwaregenerated information to make decisions in an organisation 4.1 4.2 4.3 Learner declaration I certify that the work submitted for this assignment is my own and research sources are fully acknowledged. Student signature: Date: In addition to the above PASS criteria, this assignment...

Words: 1570 - Pages: 7

Premium Essay

Lmaololsohai

...| UCSI UNIVERSITYFACULTY OF BUSINESS AND INFORMATION SCIENCE (FoBIS) | Teaching Plan 1. | Unit Code &Unit Title: | BB219 Management Ethics | 2. | Course of Study: | Bachelor of Business (Hons) Business Administration | 3. | Year of Study: | Year 2, Semester 2 | 4. | Year and Semester: | Semester May, 2015 | 5. | Credit Hour & Contact Hours: | 3 credit hours Lecture: 21 Hours Tutorial: 21 Hours Practical: | 6. | Lecturer: | Associate Professor Dr Intan Osman Email: Intan@ucsiuniversity.edu.my | 7. | Tutor: | Associate Professor Dr Intan Osman | 8. | Mode of Delivery: | LectureTutorial | 9. | Objectives: | * To provide students with a valuable source of reference on issues surrounding corporate misconducts and ethical principles and theories * To provide an understanding of how ethical theories can be applied in everyday individual and corporate undertaking. * To develop students’ appreciation of how an ethical manager may influence or drive a company towards being a responsible corporate entity.         | 10. | Learning Outcomes: | Knowledge * To gain the background information on ethical principles and theories * To link the day-to- day events and issues faced by corporate to ethical dilemmas * To develop a strong appreciation of a range of significant issues, and case studies which demonstrate ethical dilemmas faced by large and small corporations * To select and apply theories...

Words: 990 - Pages: 4

Free Essay

Human Resoure Management

...Quantitative Methods for Business Decisions 6th Ed. Thomson Learning London 2008 ISBN 978-1-84480-574-7 Wisniewski M Quantitative Methods for Decision Makers 4th Ed. Pearson Education Harlow 2006 ISBN 978-0-273-68789 -4 Business Decision Making 2nd Ed. BPP Learning Media London 2010 ISBN 978-0-7517-6832-9 Excel for Dummies – specific for the version year e.g. 2003, 2007 and 2010 etc. Online ‘library’ resource available via ilearn EBSCO Business Source Complete Assessment Criteria for PassTo achieve a pass you must meet all of the assessment criteria as stated below. Failure to cover all of the assessment criteria will result in a referral grade and you will be required to re-submit your assignment.Further guidance on completion of your assignment can be found in the guidance notes which are posted on the group learning space by your module tutor. For additional support please post questions onto the group learning space, or email pbyrne@rdi.co.uk | Learning Outcomes/Assessment Criteria | Criteria MetFor tutor use(you may wish to use this in your preparation for your assignment submission) | LO1 Be able to use a variety of sources for the collection of data, both primary and secondary | | | 1.1 create a plan for the collection of primary and secondary data for a given business problem | Task 2a,b | | 1.2 present the survey methodology and sampling frame used | Task 2c | | 1.3 design a questionnaire for a given business problem | Task 2d | | ...

Words: 852 - Pages: 4

Premium Essay

Business Report Writing

...Business Report Writing Class of 2017 Semester-2 Credits: 2 Sessions: 32 Course Objective The module bestows on the students opportunities to learn and practice business writing skills. The module is exercise –driven & hands-on and covers the following areas * Principles of business writing * Letters, Memos, Claims & responses * Note making, Abstracts, Summaries, Recommendations * Business Reports * Business Proposals * Brochures * Blogs * Netiquette * Effective Presentation Skills Learning Outcome At the end of the module and on completion of all exercises, the student will be able to 1. Demonstrate effective business writing skills-Letters, memos, reports and business proposals 2. Excel in preparing Blogs and Brochures 3. Understand the approach to Precise writing, Abstracts, Summaries and Recommendations 4. Make Effective Presentations Text Book * Communicating in Business 8th edition – Williams, Krizan. Logan and Merrier Reference Books 1. Business Communication-Meenakshi Raman & Prakash Singh-Oxford University Press 2. BCOM-Business Communication- lehman, Dufrenhe, Sinha Publisher- Cengage Learning Instructor’s details Prof. Anitha Acharya email-anitha.acharya@ibsindia.org Phone: 8712290557 F...

Words: 282 - Pages: 2

Premium Essay

Maf680

...FAKULTI PERAKAUNAN UNIVERSITI TEKNOLOGI MARA 40450, SHAH ALAM LESSON PLAN Semester: September 2013 – January 2014 PROGRAM NAME : Bachelor In Accountancy PROGRAM CODE : AC220 COURSE NAME : Integrated Case Study COURSE CODE : MAF 680 LECTURE : 2 hrs/ wk TUTORIAL : 1 hrs /wk LECTURER : PM Dr Mohd Ismail Ramli 0355442874/ 0192188156/01116727408 Email: ismailmr@salam.uitm.edu.my PLAN STRUCTURE |WEEK |TOPIC |LECTURE/TUTORIAL COVERAGE |TOPIC OUTCOME (TO) |LEARNING MODEL | | 1 week |INTRO |Ice breaking. |Ability to: |Sharing of materials and| | | |Overview of OBE. |Understand the significance important of |information | | | |Overview of the course via lesson plan |adopting OBE for the course. | | | | |and syllabus contents. |Recognize FACT program educational | | | | | |objectives (PEOs). | | | | | ...

Words: 993 - Pages: 4

Premium Essay

Business

...application of accounting information in business and learn how managers can use external and internal accounting information for decision-making. This course aims to provide an overview of key principles and concepts in financial accounting and managerial accounting. Specific topics include: components of financial statements; financial statements analysis; product costing; costvolume-profit analysis; and budgeting. Course Objectives After completion of the course, you should be able to:  Understand the roles of financial accounting (external) and managerial accounting (internal)  Analyze financial reports, specifically the balance sheet, statement of profit and loss and statement of cash flow.  Identify and apply key financial ratios to financial statement analysis.  Identify and apply basic elements of cost concepts, product costing and cost-volumeprofit (CVP) analysis to management decision-making process.  Understand key considerations during the budgeting process and budgetary control. Course Materials    Narayanswami (2014): “Financial Accounting: A Managerial Perspective”, Prentice-Hall Pvt Ltd., 5th edition, New Delhi (FA) Jiambalvo (2013):” Managerial Accounting”, Wiley India, 5th edition, New Delhi (MA) Supplemental materials will be distributed via email. Grading Criteria Your grade will be based on three criteria, as follows: Class Quizzes ( Best 4 out of 5) Business Report Group Presentation End-term exam Total Page 1 20% ...

Words: 814 - Pages: 4

Free Essay

Afmafmafmafm

...Course Handout Course Name: Business Communication Semester: I Faculty Name: Dr.G.Geethanjali Room No: 107 Wing No: D Consultation Hours: between16 hrs-17 hrs every Monday & Tuesday Email: gganjali@iyahoo.com Course Objective The module bestows on students opportunities to learn and practice business writing skills and prepare them for interviews, group discussions & making effective presentations. The module is exercise –driven & hands-on and covers the following areas • Effective Presentation Skills • Types of business correspondence-Memos, letters • CV and Cover Letter • Business Proposals • Business Reports • Group Discussion & Interviews • Crisis Communication Learning Outcome The module will help students to 1. Prepare for making effective presentations 2. Demonstrate effective writing skills-Letters, memos, reports, business proposals, CV, cover letter 3. Conduct or participate in meetings and record the Minutes systematically 4. Communicate effectively during crises Recommended Text Book: Business Communication Today-Courtland L.Bovee, John V.Thill and Abha Chatterjee-Pearson Education Asia Suggested books: 1. BCOM: Lehman, Dufrene,Sinha-Cengage Learning 2. Business Communication-Meenakshi Raman & Prakash Singh-Oxford University Press 3. Effective Business Communication-Krizan,Merrier, Logan & Williams-Cengage Learning 4. Business Communication-Connecting at Work-Hory...

Words: 844 - Pages: 4

Premium Essay

Business Is Show Business

...Business is Show Business: An Article about Business Presentations By Mohamed Daher The article was written by Brigitte Biehl-Missal. She is a professor in the Aberystwyth University. It was published in the Journal of Management Studies on May 2011. The article does not talk about management procedures or decisions, but rather, it talks about business presentations and the impact of visual and on-stage performances of senior managers and CEOs when they are giving presentations. What does the article discuss? It explains that life is becoming increasingly theatrical and visual in character. These days, more and more theatrical practices are being used by corporate leaders for creating strong and effective performances. The article explains that ‘stage-managed’ and real-life management presentations are treated as important devices for representing the organization and for managing the impressions of targeted audiences The publicity of such events: * Increases participants’ efforts to engage in theatrical behavior * Increases participants’ attention in big corporate events such as annual general meetings (AGMs) * Increases the effectiveness of the messages delivered in these events in a theatrical manner * Importance of theatrical-style presentations These presentations target important people for the organization: shareholders and public stakeholders, at employees, and at financial journalists and analysts; All these are important audiences in annual...

Words: 990 - Pages: 4

Premium Essay

Unit 4 Assignment 3 P7

...P7 In my assignment I will write about different electrical and non-electrical methods for communicating in a business using examples of the methods they use for different types of audience. Audience requirements Audience requirements are needed to be taken into consideration when presenting or delivering a presentation to a group. For example you need to take into consideration; Age and attention span You need to consider how old your audience is, as if you are talking to someone who is young they won’t have the attention to listen to what you are saying or be easily distracted, you would think about the way you spoke to people and change to suit your audience Gender If you are talking about a specific product that you know won’t appeal to your audience they won’t listen to what is being said and overall won’t have an interest, making sure you know a bit about your audience will benefit the business as it will show to the audience that they took the time into researching before presenting their product. Ethnicity/ religion Making sure you use the correct words and making sure you don’t offend their religion or culture. Dressing correctly an example of this is if you know your audience’s religion is one where women have to cover their bodies, then it is your responsibility to respect this and wear the correct clothing, also if you have an opinion about their religion or views then it is best to keep it to yourself and you don’t want to cause offense to...

Words: 1031 - Pages: 5

Free Essay

Effective Listening and Presenting: Essential Skills for a Manager

...PRESENTING: ESSENTIAL SKILLS FOR A MANAGER TABLE OF CONTENTS 1 Introduction 1 2 Listening 2 2.1 Listening as a Communication Skill 2 2.2 Why are Managers Inherently Poor Listeners? 2 2.3 Key Factors to Effective Listening 3 3 Presenting 7 3.1 Presentation as a Communication Skill 7 3.2 Why are Effective Presentation Skills Important? 8 3.3 Key Factors to Effective Presenting 9 4 Action Plan for the Next Three Months 13 5 Conclusion 15 6 List of References 16 INTRODUCTION Communication is at the heart of everything done by a manager. Thus, effective communication is considered as a major challenge and a responsibility. A majority of a manager’s day is spent on communicating with the subordinates. As stated by Daft, Kendrick, and Vershinina (2010), “Managers spend at least 80% of every working day in direct communication with others. In other words, 48 minutes of every hour is spent in meetings, on the telephone, communicating online or talking informally while working around. The other 20% of a typical manager's time is spent doing desk work”. The need for effective communication has been further increased due to the turbulent nature of the today’s business environment. Therefore, having effective communication skills is arguably one of the vital attributes that a manger has to possess, throughout planning, organizing, leading, directing and controlling processes. Basically, the manager should act as a communication champion. ...

Words: 4228 - Pages: 17

Premium Essay

Mgt4760-Course Outline-Sem 1-1213

... | |INTERNATIONAL ISLAMIC UNIVERSITY MALAYSIA | |COURSE OUTLINE | | | |Kulliyyah / Institute |Kulliyyah of Economics and Management Sciences | |Department / Centre |Department of Business Administration | |Programme |Bachelor of Business Administration | |Name of Course / Mode |Strategic Management | |Course Code | | | |MGT 4760 | |Name (s) of Academic staff / | | |Instructor(s) ...

Words: 1426 - Pages: 6

Premium Essay

Corporate Management Styles

...GEORGIA SOUTHERN UNIVERSITY COLLEGE OF BUSINESS ADMINISTRATION Fall, 2009 COURSE: MGNT 7330-SAV, “ Leadership and Motivation” INSTRUCTOR: Dr. William W. McCartney, Department of Management, Marketing and Logistics, College of Business Administration, Room 3306B, Office: 478-5272 (Statesboro), Home:912- 898-3893 (Savannah), email: bmccart@georgiasouthern.edu (GSU) or bkm1963@comcast.net (home) OFFICE HOURS: Tuesdays 1:30-3:30 pm, 5:00-6:30 pm (in Statesboro); Wednesdays 1:30-3:30 pm; Thursdays 5:00-6:30pm (in Savannah); and by appointment. I am also available by telephone and email. PREREQUISITES: Completion of the MBA Core. COURSE DESCRIPTION: A study of Leadership and Motivation. This course provides an overview of existing theories and models of leadership and motivation. Using readings, cases, discussion, and guest speakers the course explains the importance of leadership, motivation, power and influence in organizational life. Special emphasis is placed on leadership of change. |LEARNING OUTCOMES |EXPECTED RESULTS |ASSESSMENT | |Enhance leadership skills as they pertain |Express an understanding of the importance |Problem solving and decision-making skills | |to problem solving and decision-making. |of problem solving and decision making in |will be evaluated using cases and exercises| | |the leadership process. ...

Words: 1257 - Pages: 6

Premium Essay

Advaark Strategy: Stick to the Core-or Go for More?

...value and building customer relationships. The course develops concepts and skills necessary for marketing decision-making and illustrates how various decision-making tools apply to actual business situations. The goal of this course is to develop a disciplined process for addressing marketing issues and problems in a variety of settings, and to give students the tools and background necessary to think through marketing problems. Student Email Criteria - ‘Netiquette’ In business, as with course related correspondence, e-mail is regarded as a professional means of communication. Proper sentence structure, capitalization, and punctuation are required. Proper information must be included within each e-mail:   Include the course number in subject line Make sure your name is on any attachment you mail me. I often will print them out, and then I don’t know from whom they came. For all online communication, proper “netiquette” is expected: correct spelling, correct grammar, proper formatting (avoid all caps and overuse of formatting tools). E-mails will usually be answered within 24 hours on weekdays and within 48 hours on weekends or official holidays, although, in most cases, I will answer you even before. Grades Policy Course Grades will be computed based upon the following weighting:      20% Midterm Exam 30% Final Exam 10% Classroom Presentations (Includes CP, and other class activities,...

Words: 811 - Pages: 4

Premium Essay

Food

...AMERICAN INTERNATIONAL UNIVERSITY-BANGLADESH Faculty of Business Administration Department of Management BBA Program UNIFIED COURSE OUTLINE (Mandatory, to be carried by faculty and students for all classes) Term: Summer 2013-2014 I - Course Code and Title: 2108, INTRODUCTION TO BEHAVIORAL SCIENCE II - Credit: 3 Credits III - Course Description: Human being is the most complicated formation with a complex behavior which is obviously predictable. Organization is managed by human beings and business is done through and for human beings. This course enlightens the students in understanding why human being behaves the way s/he behaves. This course also allows the students to understand how to monitor control and empower self behavior, and behavior of other human beings and eventually prepare both to be productive. This course deals with the basic concepts in the behavioral science: namely psychology, social psychology, sociology and cultural anthropology that will form the basic for understanding the complex issues of human behavior processes such as language, symbol, perception, memory, emotion, social attitude, morale, motivation, personality development & adjustment, and attitude development and adjustment. IV – Objectives: After successfully completing the requirements for this course, students will be able to: • Learn or understand the concept of human behavior and other related...

Words: 1156 - Pages: 5

Premium Essay

Gay Marriage: Should It Be Allowed?

...Gay Marriage: Should It Be Allowed? BCOM275 Gay Marriage: Should It Be Allowed? Homosexuality has been a taboo existence in the past, but now it is accepted more and more across the globe. However, the institution of marriage amongst the gay community has become a controversial issue, as was interracial marriage in the past. Although there are increasing parts of the United States and the rest of the world in support of marriage equality throughout the LGBT community, there are still those who remain against it. In this paper, you will read views and information from both sides stating why gay marriage should be legalized or remain illegal from the standpoints of family, equal rights, and religion. Homosexual and bisexual behavior has been documented around the world since ancient times via art, literature, and other historical artifacts (History of Homosexuality, 2013). In fact, studies show that many people are unaware that a peer, family member, or friend is homosexual. With that being said, why should gay marriage be so controversial? Supporters of gay marriage as well as the LGBT (Lesbian Gay Bisexual & Transgender) community agree that gay marriage should be legalized without stipulations. Those in civil unions are allowed to legally adopt children, but they cannot be in the hospital room when their partner passes away. It is unjust. Marriage should exist between two people who love each other, despite gender. To state one of the reasons...

Words: 2349 - Pages: 10