...Preparing for meetings Communicating in a culturally appropriate way means finding a way to communicate effectively that also respects and accepts cultural differences. In order to make sure our communication, both written and spoken, is culturally appropriate, we need to recognize and understand and work effectively within the influence of each other’s culture. While working in a team, we will have to deal with people with different cultures and the value systems between cultures are likely to be different and hence we need to be respectful of cultural practices, attitudes and beliefs. When preparing for meetings, ensure to list the tasks, chose attendees, plan a clearly articulated agenda, and keep the attendees informed well in advance. This needs planning and clear and concise communication keeping the appropriate code into consideration. List the priority of items to be discussed with time limit set for each topic to make sure that all topics on the agenda are discussed with successful outcomes. While planning a meeting, we need to make sure all the attendees are consulted and their opinions considered irrespective of their individualistic cultures. We need to make sure all the attendees receive the same information. Likewise, the agenda needs to be communicated in a clear and concise manner which is not offensive to any of the attendees. Since the meeting might include individuals from different cultures, it is appropriate to take initiative and talk to people...
Words: 268 - Pages: 2
...“Luck is a matter of preparation meeting opportunity.” Luck per say is an opinion of things suddenly fallen into someone lap. I believe that the idea of it sounds great and it does happen to people. Know my understanding for being ready for luck to happen is a grand thought, but it is not the smartest way to go for being prepared in life. Being a prepared individual is by far the best way to be for reliability sake, but the opportunity for luck to just fall in your hands is a rather lower possibility for things to go your way. I do agree with the statement, but it is very hard for me to say it is true in the sense for everybody to be readily prepared for luck to fall in their lap. For instance is education when I was younger graduating in from high school I started working for Delta Airlines. I was trying to go to college around my shift but I did not do well. I was trying to do well in life, but I was not ready for the college at that time and I was not that convinced that I knew what I wanted to learn. Know in this instance I did not know how to get prepared for luck do to the fact that I did not know what it really was that I wanted to really do for my education. Then next time I tried to go to school was in 2010. I had graduated in 1996 so it had been a lot of time between me trying to go to school to be ready for luck to fall in my hands. This time I was mentally strong enough to proceed and do well in my grades and attitude towards school. I was trying...
Words: 478 - Pages: 2
...believe the actions you partake in to reach many opportunities will determine success or failure. Personally I agree with the following notion by Oprah Winfrey that says “luck is a matter of preparation meeting opportunity.” My reasons for agreeing are because the actions you take will always determine your outcome and preparation is a great factor when faced with any and all opportunities. First, I agree with following notion by Oprah Winfrey which states “luck is a matter of preparation meeting opportunity,” because the actions you take will always determine your outcome. I believe this because when you want to get somewhere you are not just sitting there waiting on to come to you about it. I feel that by going out and being in control and being a go getter will always determine your outcome. For example, I wanted my family to have a better lifestyle than what I experienced, so I decided to obtain a college degree. While making this decision I couldn’t just lie around and expect to get accepted just from doing research. I had to apply myself during high school, being that I had to make good grades. In addition, I had to go out and fill out applications to various universities and constantly make phone calls to ensure I took the right actions to get to where I wanted to be. Second, preparation is a great factor when faced with any and all opportunities. In my life I was given an opportunity when I was 20 years old. I had applied for a loan for a house. I gave all the information...
Words: 348 - Pages: 2
...Effective Meetings Presented by Dr Shilpee A Dasgupta What is an effective meeting • An effective meeting is a meeting that serves certain desired purposes in an optimal way • Effective meetings are among the core tools for making things happen in any organisation Why meetings are important • To inform • To consult • To take a decision Meeting goals and purpose • Identifying problems and solve them • Brainstorming ideas to gather information • Organising and decision making • Completing and planning for implementation Effective Meeting Tips • Don’t Meet Avoid a meeting if the same information could be covered in a memo, email or brief report • Set Objectives for the Meeting Before planning the agenda, determine the objective of the meeting. The more concrete your objectives, the more focused your agenda will be • Provide an Agenda Beforehand Your agenda needs to include a one-sentence description of the meeting objectives, a list of the topics to be covered and a list stating who will address each topic for how long. Follow the agenda closely during the meeting Effective Meeting Tips • Assign Meeting Preparation Give all participants something to prepare for the meeting, and that meeting will take on a new significance to each group member • Assign Action Items Don’t finish any discussion in the meeting without deciding how to act on it • Examine Your Meeting Process Don’t leave the meeting without assessing what took place and making a plan to improve the next...
Words: 834 - Pages: 4
...Taking 1) Understand the meeting. Accuracy Meeting minutes have no value if they are not accurate. Names and terms, especially the organisation’s own jargon, must be spelled correctly. And if you are taking minutes without the backup of an audio recording, you need to get it right the first time in your notes: there is no second chance. It’s very difficult to take accurate notes if you are unfamiliar with what you’re hearing. Preparation A good minute taker will prepare him or herself ahead of the meeting. Make sure you understand the agenda and review related documents, such as minutes from previous meetings, related hearings or interviews. Based on these documents, build a glossary of names and terms. A good glossary makes minute taking easier, faster and more accurate. Some people believe that only someone from the same organisation - or even the same department can understand the meeting well enough to take accurate minutes. As independent minute takers, we find this simply isn’t true. In fact, many times someone less intimately connected to proceedings can actually take better notes. An outside minute taker will often be able to hear and record what was actually said, without "reading into" the connotations. A lot of organisations waste a lot of time reviewing and correcting minutes. Make sure your organisation isn’t one of them. 2) Make the time. Taking good meeting minutes takes time. Leave ample time for preparation, for the meeting itself, and for writing up...
Words: 1565 - Pages: 7
...BOARD MEETING <!--[if !supportLists]-->1) <!--[endif]-->CHAIPERSON ADRESS:- Chairperson : I am glad to welcome all board members to the fourth meeting of the Venus Corporation. Thank you, thank you for being present in this meeting. Can we call this meeting to order? All : Yes <!--[if !supportLists]-->2) <!--[endif]-->APOLOGIES FOR ABSENCE:- Chairperson : Are there any apologies for absence for today’s meeting? Secretary : Yes, MrsChairerson, Bella is on medical leave being admitted to the hospital since yesterday because of contraction. While, Shahrul Khan is on business trip for the joint venture meeting with the company in Korea. <!--[if !supportLists]-->3) <!--[endif]-->MINUTES OF PREVIOUS MEETING:- Chairperson : Thank You, can we proceed to the next item, regarding of the minutes from the previous meeting? All : Yes Chairperson : Are there any amendment? Am : Yes, Mrs Chairperson. There is correction to item number 7. This item number 7, the amount allocated for show room gallery was RM45700, not RM45400. Secretary : Thank You Mrs Am, I’ll make the necessary correction to amount. Chairperson : Are there any other amendments? As : Yes, based on the previous meeting, on item...
Words: 769 - Pages: 4
...Effective Meetings: Mining Group Gold Cynthia D. Chavez Introduction to Business & Technology Abstract Team meetings and group projects are common place in many organizations. Organization within those meetings is crucial to how well they run and how productive they are. There are a few approaches to getting meetings or group sessions to run smoothly. One approach focuses on getting the most out of the collaborative power of the group participants. This paper will address that method referred to as Mining Group Gold. It’s A Process Everyone is familiar with the phrase two heads are better than one, and in most companies many heads coming together on a project or in a meeting is invaluable. Getting group participants to cooperate and collectively contribute ideas as well as share their opinions of their colleagues’ ideas without fear of overreaction or being ignored yields meeting successes and is a positive approach that promotes collaboration. Like any well-structured approach to something, there are several steps involved in the successful mining of gold from any particular group. Preparation The first step in the process is preparation. To be fully prepared there are five areas to address. First, the purpose of the meeting must be determined. Second, there must be a clear understanding of the expected outcomes. When participants arrive, there should be no question what the goal of the meeting is, and when it ends there should be an understanding...
Words: 1315 - Pages: 6
...Meeting name: 2015 Business Retreat Planning Meeting purpose: To agree on a business retreat destination from a list identifying three destinations (Fiji, Noosa or Melbourne) Participants Participant name Reason for participation Margaret Banks National Sales Manager, NM Pty Ltd Margaret Donovan (Minute taker) Personal Assistant to National Sales Manager Eli Chintz Human Resources Manager Adriana Barker Social Media Consultant Ron Weasley Finance Manager Meeting format What format have you chosen for this meeting and why? The meeting format chosen is a face-to-face meeting which will include three of the four individuals who work at Head Office as well as Adriana Barker, Social Media Consultant who works off-site. Ron Weasley is currently located in the company’s secondary office undertaking a financial audit and video-conferencing will be utilized to ensure he can be part of this important discussion. We chose this format to allow for ease of small group discussion in order to maximize collaboration and come to the best possible team decision regarding the site for the 2015 business retreat. In order to facilitate the discussion and still achieve specific outcomes, a structured agenda was used which also allowed time for general discussion. Invitation What format did you use for your invitation and why did you choose this format? The meeting format chosen is a face-to-face meeting which will include three of the four individuals who work at Head Office...
Words: 1097 - Pages: 5
...Prepare for meetings Submission details Candidate’s name | Pritpal Sandhu | Phone no. | 0455367169 | Assessor’s name | Pritpal Sandhu | Phone no. | 0455367169 | Assessment site | | Assessment date/s | | Time/s | | The Assessment Task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor. Submit this document with any required evidence attached. See specifications below for details. Performance objective Candidates are to demonstrate the skills and knowledge necessary to prepare for a meeting in accordance with organisational requirements. Assessment description For this assessment candidates are required to prepare for a meeting to be conducted in their workplace. Candidates who are not currently employed are required to prepare for a meeting to be conducted in a simulated workplace. Note: The work completed for this Assessment Task provides the basis for Assessment Tasks 2 and 3. Ensure you keep an electronic and/or hard copy of this completed assessment for future use. Procedure 1. Review Appendix 1 ‘Assessment Task 1 submission form’ and use this document to complete this assessment. 2. For those completing this assessment in the workplace, identify a meeting to conduct in your workplace. 3. For those completing this assessment outside the workplace, choose one of the following meetings to conduct in a simulated workplace. a. Agree on a business retreat destination...
Words: 1116 - Pages: 5
...MANAGE MEETINGS Following is the assessment that I have prepared of managing the meeting that are held in my business. The purpose of this assessment, I am successfully running a Pizza shops that has two branches; one in a campbellfield plaza and other shop is in Pascoe vale area. Following are the required details of the business. Business Type: food store Business Name: Pizza shop Menu: Our menu will include 4 sizes pizzas with various combination of topping, additionally bread sticks, bear and soda will be included in the initial menu offerings. Services: pizza shops offers high quality pizza to growing community that currently has limited availability to delivery .They always provide fresh pieces of pizzas. Key to success: The key to success in this business are: 1. Delivering the customer value proposition. 2. Marketing: promoting a new company, product and delivery channels to a rural community. 3. Product quality and consistency. : Objectives The objectives for pizza are: 1. To establish the market presence needed to support marketing and sales goals and to attract customers. 2. To achieve double dig it profit margins. 3. To reach healthy monthly sales by the end of the year, and average monthly sales increasing. Stakeholders of business • Employee • Government • Customers ...
Words: 864 - Pages: 4
...Conduct informal meeting and prepare for formal meeting Submission details Candidate’s name | Angela Clyne | Phone no. | 07 5485 1631 | Assessor’s name | Alexis Surmon | Phone no. | +61 89265 9615 | Assessment site | Online | Assessment date/s | | Time/s | | The Assessment Task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor. Submit this document with any required evidence attached. See specifications below for details. Performance objective Candidates are to demonstrate the skills and knowledge necessary to prepare for a meeting in accordance with organisational requirements. Assessment description For this assessment candidates are required to undertake an informal meeting and prepare for a formal meeting. These meetings can either take place in their workplace or in a simulated environment. Note: The work completed for this Assessment Task provides the basis for Assessment Tasks 2 and 3. Ensure you keep an electronic and/or hard copy of this completed assessment for future use. Procedure There are two pathways to complete this assessment: Pathway 1 is for students who are in the workplace and in a position where they can act as the chairperson for a formal meeting while at work. This meeting will need to be video-recorded and therefore cannot be about anything which the company deems to be ‘secret’. Pathway 2 is for students who are not in work or who are in work but not in...
Words: 2756 - Pages: 12
...[pic] Diploma of Business BSB50207 |Course Code & Title: |BSB50207 Diploma of Business | |Unit Code & Title: |BSBADM502B: Manage meetings | |Assessments Type |Knowledge Test | |Assessment No: |Two | |Delivery and Assessment Mode(s) |Classroom | |Term |One | |Unit Duration |Three Weeks | Assessment 2-Knowledge Test BSBADM502B: Manage meetings BSB50207 Diploma of Business Version 2.0 Australis Institute of Technology and Education ABN 17 120 701 911 Address Level 2, 25 George St, Parramatta, NSW 2150 AUSTRALIA P +61 2 9633 1222 F +61 2 9633 1888 E info@australisinstitute.nsw.edu.au W www.australisinstitute.nsw.edu.au RTO Name: Australis Institute of Technology and Education National...
Words: 1162 - Pages: 5
...Non-Voting Members: Staff, volunteers of faith based organizations, and social service agencies working within established City of Lakeland neighborhoods shall be non-voting members. ARTICLE III – OFFICERS AND DUTIES 3.1 3.2 Officers: The NAC officers shall consist of a Chair and Vice Chair. Term of Office: Each officer shall be elected to a one (1) year term commencing in January and continuing until their successors are duly elected and installed in office. Officers may serve only one term in each office. Eligibility: Officers must be an active member of a registered neighborhood association. Nomination and Election of Officers: 1. Nomination of Officers: a) A Nominating Committee of at least three members shall be formed at the quarterly meeting prior to elections. 1.2 1.3 2.2...
Words: 1286 - Pages: 6
...Prepare for meetings Performance objective Candidates are to demonstrate the skills and knowledge necessary to prepare a meeting in accordance with organisational requirements. Assessment description For this assessment candidates are required to prepare for a meeting to be conducted in their workplace. Candidates who are not currently employed are required to prepare for a meeting to be conducted in a simulated workplace. Page numbers in blue denote the appropriate section of the Student Workbook which you should refer to when necessary. Note: The work for this Assessment Task provides the basis for Assessment Tasks 2 and 3. Ensure you keep a copy of this completed assessment for future use. Assessment task Identify a relevant meeting to conduct in the workplace in which you are currently employed (or a workplace in which you have previously been employed) OR Create a simulated workplace and choose ONE of the following meetings to conduct within this simulated workplace: a) A meeting to agree on where to go on the company business retreat (Melbourne, Noosa or Fiji) b) A meeting to develop a fire evacuation plan and procedure for the simulated business c) A meeting to agree on a cleaning procedure for the simulated business. Remember, you only need to choose ONE of the above options in order to complete the assessment tasks. If you choose to use a simulated workplace, you will need to create all necessary details yourself when completing...
Words: 899 - Pages: 4
...Table of contents Part 1- Preparation Title………………………………………………………………………………………2 Aim……………………………………………………………………………………………3 Correspondence………………………………………………………………………………4 Part 2- Gathering data Methodology………………………………………………………………………………5 Questions…………………………………………………………………………………………6 Schedule ………………………………………………………………………………………7-8 Regulation………………………………………………………………………………………9 Part 3-presentation Report …………………………………………………………………………………………10 Business forms…………………………………………………………………………………11 Office Equipment………………………………………………………………………………12 Bibliography……………………………………………………………………………………13 Title Business Meetings A meeting for decision making and business administration for a local meeting. When held for a local meeting’s affairs, it is a local business meeting, and for an area meeting, it is an area business meeting. Aim The aim of the project is: 1. To get full understanding of the importance of meetings, and the reasons for why they held. 2. To see how actions are taken in a meeting, how new strategies are been put forward and to see how things are discussed in a meeting. Correspondence Georgetown Secondary School Georgetown Saint Vincent Tuesday, October 02, 2012 The Manager Courts Saint Vincent Ltd Kingstown Dear Ms edwards Permission to conduct research at your company I am a student of Georgetown Secondary School and I am writing a School Based Assessment about the importance and reasons for meeting. I would like to visit you company to see how...
Words: 1099 - Pages: 5
