1 Practical Application – Project Management (Study Tours Program)
1.1 Introduction
Currently our institute has been granted government funding to run programs for students in mainstream courses, however under the new funding scheme being introduced from 2014 we are required to offer more courses funded from commercial revenue to sustain our business. There are several courses that can be offer commercially such as training for organisations, offshore delivery programs and Study Tours/Study Abroad programs. I would like to discuss Study Abroad programs on this paper. There are 4 phases to arrange and complete Study Abroad programs – initiation, development, implementation (students are studying at the college) and graduation (evaluation). I would like to talk about initiation and implementation phases.
1.2.1 Initiation:
Inquiries from clients are received (input). Information of our Study Abroad program can be found on our website therefore inquiries could come from agents or directly from institutes. Once the inquiry is received, program request form is sent out to the client (output). The program will be customised based on the client requests. Once the completed form is received, the information (input) of subject choices, timing, duration, and number of students is forwarded to appropriate Faculties to discuss and draft the program. Faculties determine the hours of teaching and other necessary items to deliver the program (output). The detail of items (input) provided by Faculties is recorded on the costing sheet. Other necessary items which are not related to academic programs should also be scheduled on the costing sheet. Total cost of delivery is figured and stated on the proposal (output) to be submitted to the client. In this phase, risk assessment should be conducted. All risks (input) which might occur during this program must be