PURCHASING PROCEDURES, E-PURCHASING, AND SYSTEMS CONTRACTING

The purchasing department generates added value and profitability for the entire organization by communicating with suppliers to procure high-quality goods and services at the lowest cost and at the right time.
This value is restricted by archaic and inefficient processes involving paper documents and time-consuming tasks.
The E-Purchasing Solution automatically sends purchase orders, purchase requisition forms, etc… from SAP ensuring completion and timely approval of documents that are sent to your suppliers. You can easily track documents to verify they have effectively been sent ensuring that no order has been lost or misplaced.
ERP
FAX
EMAIL
Purchase order
Purchase order copy
Purchase order copy
EMAIL
Purchase department
Production planning
Accounting department
Suppliers
Purchase Manager
Validation form by e-mail
Automatic file
Warehouse
ERP
FAX
EMAIL
Purchase order
Purchase order copy
Purchase order copy
EMAIL
Purchase department
Production planning
Accounting department
Suppliers
Purchase Manager
Validation form by e-mail
Automatic file
Warehouse

The Purchasing Policy
The driving force behind any purchasing corporate policy considers the following objectives: 1. Spend corporate funds wisely. 2. Operate in a professional manner. 3. Purchase the right materials in the right quantities, at the right time and price, from the right source. 4. Practice the highest level of ethical standards to ensure confidence among all parties

Purchasing Procedures

Purchasing Cycle
Fiscal Officer
Approves
Employee fills out form
Vice Chancellor
Approves
Purchasing Cycle
Supervisor
Approves
Purchase Order
Issued and Sent
To Vendor
Item received
By Vendor
Receiving Report
Signed and
Invoices Paid
Fiscal Officer
Approves
Employee fills out form
Vice Chancellor
Approves
Purchasing