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Southeastern University Case Study

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SCM880TT-International Purchasing and Supply Management
Analysis of Southeastern University case study
This case involves the purchase of a folding machine by the purchasing department of Southeastern University. The school’s laid down procedures, one of which is buying from an approved supplier amongst other things was not followed and now Heather, the buyer has a meeting with Glen her boss to explain ways to avoid problems of this kind in the future. The appropriate course of action would be for Heather to tell Glen, that she would meet with the staff involved with purchasing in general to remind them of and sensitize them to the importance of adhering to the university’s purchasing practices at all times so the integrity of the centralized purchasing system in place is not jeopardized or undermined. It also helps to save costs. Besides, transparency is also of utmost importance because it is a public institution that is funded by taxpayers. Also the processes involved with future purchases should be audited and vetted by a senior member of staff before the order is paced.
In regards to the folding machine already bought, the best thing would be to go back to the supplier and negotiate a better deal comparable to the quotes she received from other suppliers. If that doesn’t work, a cancellation penalty might be another option so long as the final costs do not exceed the other quotes. So a cost-benefit analysis of the situation would be necessary. They may return the machine just to send a strong message to the staff that the university will not tolerate any such situation in the future. It is noteworthy that having that machine most likely save the university time and money
But most importantly, it is very important to bring to the attention of the purchasing department, particularly the staff that deal directly with suppliers of the need to follow

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