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Union Aid for Afghan Refugees

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Submitted By amjadmusazai
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Assignment Of:
Budget of Union Aid for Afghan Refugees (UAAR)
For 1st Jan, 2011 – 31st Dec 2011

Presented To: Mam Aysha Sami Latif
Presented By: Amjad ur Rehman (15) (Group leader)

Aamir Khan (21) Zeeshan Arshad (55)

Union Aid for Afghan Refugees
By means of limited sources but with the objective of humanitarian assistance, Dr.T.Nassery, an Afghan Professor laid the foundation stone of Union Aid for Afghan Refugees (UAAR) as a pioneer organization and initiated its activities in health sector after its establishment in 1997 that formally commenced from 1980 with the prior permission of Govt. of Pakistan.
The organization has close coordination with UNHCR, Afghan Commissioner ate, PDH and other NGOs that are serving for the welfare of Afghan Refugees.
This organization operated most of its activities by Humanitarian Assistance of the Government & the generous people of Germany. They afforded their financial and moral assistance to this organization.
Basically, this organization had financially been supported by a German based organization VAF “Verein fur Afghanish-Fordrung”. Due to decrease of funds from our German Donor, UNHCR started funding this organization in health sector, since 1992.
PRESENTLY THE ORGANIZATION IS RUNNING THE FOLLOWING ACTIVITIES: * BHUs (since 1980):
Total Number of BHUs (8)
Funded by UNHCR (6) since 1992
Funded by AFV (2) since 2000
UNHCR funded BHUs 1. Kababian 2. Khazana 3. Naguam 4. Utmanzai 5. Azakhe-i 6. Azakhe-ii

AFV funded BHUs:
7) Adezai
8) Mundapul
Union Aid has been providing health facility to the encamped refugees in Peshawar, Nowshehra & Charsadda districts. EPI, Malaria, TB and MCH programs are also varied through our BHUs. * Eight Laboratories are also providing service for the needy Afghan Refugees. * Labour Rooms:
Mundapul (since 1986)
Azakhel (1998 - 2010)
Adezai (since 2009)
These Labour Rooms provide clean, safe and on time delivery facility to the encamped ladies and necessary care to the new born babies. * NID Campaign
This program varied out throughout the country including in a\Afghan Refugees camps. Union Aid has played a responsible and active tole in this regard by participating in every campaign to success the program.
WHO has been financing NID campaign giving perdiam to the NID workers. UNICEF also contributes by conducting the training and giving peridam to the participants. * Malaria & Leishmaniasis Program; * IRC has been providing technical support for our Laboratories by crass checking of Malaria slides and conducting training for our Laboratory Technicians, Medial, and Para-medical & Community Supervisors. * Vocational Training Project (since 194) * Tailoring * Embroidery * Carper weaving * Pattu weaving * Shoe making * Auto mechanic * Carpentry * Tin making * Gemstone
AFV FUNDED (since 2001) * Tailoring * Embroidery
The project trains 100 Afghan ladies each year helping the Afghan ladies to learn Tailoring & Embroidery besides giving primary education to the students funded by Afghan Women Society based in Germany since 2001. * Assistance Project:
Under this program 33 needy Afghan families are financially supported on monthly basis.

Moreover, the organization helped the floods affected Afghan refugees settled in Peshawar, Nowshehra & Charsadda districts with provision of relief goods, i.e. cooked rice, wheat flour, tents, and blankets, on emergency basis. * Girls School;
As well as the organization is running a girls school where more than 400 students are studying from 1 to 12. Among other subjects computer literacy has also educated. The students are studying free of any cost besides provision of syllabus books and uniform. * Present Donors: * UNHCR (since 1992) * AFV Germany (since 2000)
The following Donors including some Private Donars have funded the organization an diggerent occasions: * VAF Germany 1980 – 2000 * HELP Germany 1981 – 1991 * Ottobenic Foundation Germany `1982 – 1991 * WEP Germany 1982 – 1992 * BMZ Germany 1986 – 1992 * IRC Peshawar 1999 * Canada Fund Peshawar 2000 – 2002 * AFV Germany 2000 – till now * UNHCR Peshawar 1992 – till now

Auditors: * Sajjad Ahmad & co Peshawar * Akhtar Naqvi & Co Peshawar 189 – 2002 * Sajjad Jasnain & Co Peshawar 2003,2004,2005,2006 * Abdul Salam jan& Co Peshawar 2007,2008,2009 * A.F.Ferguson& CO Islamabad 2004 * BDO Ibrahim & Co Islamabad 2005,2006,2007,2008 * Avais Hyder Liaquat Nauman & Co Isamabad 2009

Union Aid for Afghan Refugees | | Financial Monitoring Report | | Implementer 1205009 | | Reporting period from: 01.01.2011 to 31.12.2011 | | | | Cost Centre: 33063 | Report ID: | HEPMN03 | Operation: | PAK ABC | Model: | DETAIL 2011 | | | Description | Account | Budget | Expenses | Expenses as % Budget | Budget Balance | New Expenses for above mentioned rep. period | IP Commitment | Remarks | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | F 21-General Health Service | | | | | | | | | DIESEL | 606030 | 1,260,600 | 1,385,007 | 110% | (124,407) | - | - | - | PETROL | 606090 | 106,560 | 72,017 | 68% | 34,543 | | | | OTHER EQUIPMENT (Presentation equipment/ Software) | 607998 | 180,000 | 207,000 | 115% | (27,000) | - | - | - | BANK CHARGES - IPs | 610050 | 48,000 | 10466 | 22% | 37534 | | | | INSURANCE (Insurance/Registration) | 610230 | 100,000 | 96,775 | 97% | 3,225 | - | - | - | LOADING, UNLOADING CONTRACT | 610260 | 8,000 | 4,700 | 59% | 3,300 | - | - | - | OTHER GRANT, LUMP SUM PAYMENT | 611988 | 3,070,000 | 3,070,000 | 100% | - | | | | MEDICAL REFERRAL, TREATMENT (Communicable diseases cost) | 612210 | 442,838 | 447,720 | 101% | (4,882) | - | - | - | NON-UNHCR LOCAL STAFF COSTS
(IP NATIONAL PERSONNEL COSTS) | 614020 | 9,486,000 | 9,445,748 | 100% | 40,252 | - | - | - | NON-UNHCR STAFF TRAVEL (IP TRAVEL COSTS) | 614050 | 12,000 | 5,252 | 44% | 6,748 | - | - | - | IP TRAINING COSTS | 614065 | 485,200 | 370605 | 76% | 114595 | | | - | PRINTING, PUBLICATION COSTS | 623562 | 15,000 | 24,370 | 162% | (9,370) | | | | RENTAL OF OFFICE PREMISES | 624110 | 540,000 | 540,000 | 100% | - | - | - | - | SUPPLIES FOR MAINTENANCE (Main/Rep. Premises / Utilities/Comm/Furniture & fixture/ M.R furniture & other/other equip./M.R equip) | 624130 | 6,000 | 5,075 | 85% | 925 | - | - | - | UTILITIES (Electricity,Water etc | 624620 | 228,000 | 261,263 | 115% | (33,263) | | | | MAINTENANCE AND OPERATION OF TRANSPORTATION | 624620 | 330,000 | 335,304 | 102% | (5,304) | - | - | - | MAINTENANCE, REPAIR (Equipment) | 624691 | 14,000 | 11,550 | 83% | 2,450 | | | | OTHER EXPENDABLE OFFICE SUPPLIES (Printing publication/Other office supp./ Bank charges/ID card fees) | 625120 | 24,000 | 31,185 | 130% | (7,185) | - | - | - | FURNITURE & FIXTURE | 626110 | 30,000 | 13,929 | 46% | 16,071 | | | | Total F 21 | | 16,386,198 | 16,337966 | 100% | 48232 | - | - | - |

Explanation of the reasons:

Reasons: 1) For Diesel : a) Prices Fluctuations Take Place. As a result of which the price of diesel increased. b) In 2011, more outside meetings were conducted In Islamabad as result of which more vehicles are used. And these vehicles were fueled with Diesel.

2) For Petrol :
UAAR used petrol only for Generator purposes. Organization made budget for Petrol expense (For four BHU’s based on generators usage because of situated in Rural areas where they were lacking Electricity facility). However in 2011, Govt supplied electricity to one of the region where one BHU was situated. As a result petrol is used less.

3) For Non - UNHCR Staff Travel :
Non UNHCR Staff are the executive staff of UAAR. For there participation in outside meetings organization make budget for various expenses like transportation costs, entertainment expenses, hotel reservation expenses etc. But fortunately up to some extent these expenses were bearded by this staff.

4) For Loading/Unloading charges:
WHO provides health supplements like life saving drugs, food items etc to UAAR every year. To take these things from WHO, Union Aid For Afghan Refugees bears loading / unloading charges. However in 2011, only unloading charges were faced by organization because loading charges were met by World Health Organization WHO.

Explanation of Reasons:
Reasons:
1) For Bank Charges :
The company faced huge bank expenses in 2010. Although they made budget on the bases of 2010’s bank expenses. But in 2011 they make a strategy to control these expenses by deciding “we will issue cross cheques for payment of more than Rs; 10000/- . And for less than that we will issue open cheques “. As a result more cross cheques were issued in 2011 and the expense is controlled.

2) For Other Equipments :
Includes presentation equipments and software tools. Here this expense is 15% more than that of the budgeted amount. Reason being, the budget was made on behalf of 2010’s technology however in 2011, latest and innovative software tools plus presentation equipments were introduced. Thus they cost more because of the latest technology.

3) For Insurance :
Insurance installment is 97% of the budgeted amount because the budget was made on the biases of information taken from insurance company for taking insurance policy regarding vehicle 4/4(for which the cost was told verbally by UNHCR). However the actual insurance was taken on the biases of invoices received later on from UNHCR, the cost of which was low than that of the amount told by UNHCR previously.

4) For Non - UNHCR Local Staff Cost :
These are the salary costs of UAAR employees. Although this cost is fixed But a difference of Rs: 40252 occurred in actual and budgeted amount , the main reason behind it was the deductions from them regarding holidays other than that of official ones.

5) For Rent Of Office Premises :
The expense is fixed as the budget was made for it (100%).

6) For Utilities Expenses :
Includes the expenses of Electricity Bills, Gas Bills, Water expenses etc. The 15% increase arose in the actual expenses of Utilities because in 2011 the per unit prices of Electricity, Gas etc gone upward.

Explanation of Reasons:
Reasons:
1) For Medical Referral Treatment :
Community Awareness Programs were conducted in Rural Areas for un educated / poor people. Budget was made for targeting 1200 people. However these people along with some additional persons were awarded by giving them medical treatments, health tips, instructions regarding prevention of various dieses. So that’s why actual expense is a little bit (1%) exceeding over that of the budgeted amount.

2) For Other Grant Lump Sum Payment :
These are the payments to those teachers who teach in girls school. Their salaries are fixed so that’s why the actual expense is same with the budgeted amount.

3) IP Training Cost :
IP stands for Implementing Training cost. Organization made budget for providing training facility to staff after adopting the latest software technology (Peachtree, Quick Book, Tally etc). But due to work burden the staff was trained only in grey or main areas e.g. in Quick book only. As a result of which the actual training cost is less than the budgeted amount i.e. (76%).

This is the pie chart in which we shown the percentage of each expense to the total budget of UAAR (2011). Pie chart

The End

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