...Monitoring Employees on Networks How does e-mail benefit an organization? Why might an organization want to limit how an employee uses e-mail during work hours? What is an e-mail’s path once it leaves an organization? E-mail communication can offer an organization a number of benefits. For one thing, communication between clients and employees becomes much easier, clearer, and faster. E-mails are a very effective organizational communication tool, but it has some disadvantages as well. For example, many employees would use their e-mail for personal instead of business use. Ultimately this decreases productivity and makes the company pass on higher prices to its customers. Another disadvantage of using personal e-mail at work is that a company must retain all of its e-mail correspondence for a certain period of time or pay heavy fines. If these e-mails are necessary in a lawsuit, it is important that they are available to the company. If a lawsuit should occur, it does not matter if a personal account or a work account sent the email – they are both the same thing as far as the court is concerned. No matter the nature of the email, ultimately the company will be held responsible for its contents. What is the effect of instant messaging on organizational networks? What are benefits and drawbacks of using instant messaging in an organization? Instant messaging is most useful to a company because it offers real-time communication capabilities. It is also free...
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...Week 9 Capstone Discussion Question IT/201 Christopher Morrison Management Information Systems are one of my favorite concepts from this course and today we will be going over the basics. A management information system (MIS) provides information that is needed to manage organizations efficiently and effectively. Management information systems are not only computer systems - these systems encompass three primary components: technology, people (individuals, groups, or organizations), and data/information for decision making. Management information systems are distinct from other information systems in that they are designed to be used to analyze and facilitate strategic and operational activities in the organization. Academically, the term is commonly used to refer to the study of how individuals, groups, and organizations evaluate, design, implement, manage, and utilize systems to generate information to improve efficiency and effectiveness of decision making, including systems termed decision support systems, expert systems, and executive information systems. Most business schools or colleges of business administration within universities have an MIS department, alongside departments of accounting, finance, management, and marketing. Management information systems (MIS) are methods of using technology to help organizations better manage people and make decisions. Managers use management information systems to gather and analyze information about various aspects of the...
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...Dirt Bikes and Technology The benefit of technology in a company far outweighs the initial costs, because it increases overall productivity if properly managed. The introduction of an intranet (a local network for the exchange of information) will be helpful to employees who are wanting to save their ideas or other types of documents that are important to company functionality. Also by introducing a company intranet it will allow for the other departments to communicate with each other. For human resources it would be easier for them to maintain employee records if they were able to have access to a file share structure that would allow them to monitory employees’ benefits, salaries, and when they were due for evaluations. The accounting department could automate all of their purchase orders using enterprise accounting software. This software could also keep track of employee travel, pay, and other expenses associated with running the business. By using the enterprise software different department could electronically submit their purchase orders, check requests, and employee travel to demonstrations and other trade shows. This would also cut down on the amount of storage space required for vendor files because the company could keep everything on a server which the accounting department can use to pull up old invoices without having to search through files. This will also save time because with the process being almost entirely automated the accounting department would just...
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...Over the last month we have researched and planned how Bear Bar can make the jump into the information age. We will now begin implementing our plan to get Bead Bar started on their journey into the information age. We have already gone through the planning phase in which we met with all the managers and key players to determine what the need of the system would be. Once we talked to each manager, we went through the system analysis phase to determine what hardware, software, databases and training would work best for our system. We will now begin the next steps of the process in which we will design our system, develop, test, and then roll it out to the entire company. Remember, we have decided to make this jump into the information age so that Bead Bar can grow its existing business and be more competitive in a growing market. In the systems analysis phase, we decided on purchasing 14 personal computer systems that would run and operate using Microsoft XP Windows Operating System. Each of these computers will be equipped with a standard keyboard, mouse and a LCD monitor. Each computer will need to have a processor at 2.8 MHz, 512 MB of memory, a CD Drive, and an 80 gigabyte hard drive. We will install one computer system at each of the company owned studios, one for each senior manager and will have one extra as a backup. We also decided to purchase a higher end computer for Mariam that would support digital media and graphics, as well as a color printer for her. We will need...
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...Hardware Replacement Project This paper is a discussion concerning the upcoming hardware replacement project that is rapidly approaching the IT department with the implementation of a new CRM into our existing infrastructure to replace the less efficient version that we have currently in place. To do this correctly an important factor regarding the hardware must be addressed first, which is the cause for this project. The equipment that is currently in place has to be improved to support the upgraded functions that we wish to utilize with the updated CRM system. To properly implement this transformation we have to address all of the main variables possible with proper project management. Project Management Project Management is the application of knowledge, skills, tools, and techniques to achieve specific targets within specified budget and time line constraints (Laudon, 2011). Within project management are these variables required for us to manage in order for us to complete a task like this successfully. The first variable that we must understand completely is the Scope, which defines the work that is or is not included in a project (Laudon, 2011). Understanding the scope is understanding what work will be required for the goal which is the proper implementation and function of the new CRM by upgrading the current IS infrastructure by replacing if necessary equipment that is deemed non-functional, obsolete, or incompatible with current operational standards or need’s...
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...Question 1 The Field Data Collection Automation(FDCA) project is very significant for the United States Census Bureau because it consists of the collection of the United States census. The main reason of this project is to collect all the data at a faster pace while decreasing the cost of collecting the information. The cost of the operation and the cost of the census was over budget at fourteen and a half billion dollars. The costs for this operation were eleven billion dollars for operational costs and three billion dollars for the new devices. Making the census collection data automated would allow the data retrieval to be less costly and more efficient. When the execution of the project failed this increased the cost of operation. This failure delayed implementation of this project for another decade. · Question 2 The main problem the United States Census Bureau encountered was its investigation, communication, and documentation of the handheld device's failure to perform. In 2007, poor handheld performance issues as reported to the bureau(Laudon & Laudon, 2010). Despite the reports that were given by the field agents, the United States Census Bureau did not have any procedures in place to record the data collected by the devices. There were no procedures in place to evaluate the handheld device performance. There were no methods to record, track, or evaluate the performance of the operation. The lack of method, performance, and accountability stems...
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...Dorfman Pacific There are a large variety of issues facing how the operations of Dorfman Pacific. Although in the past few years the issues were thought to be related more on the size of the warehouse we find this to be untrue. These issues peak especially around the times when the seasonal rush happens. Due to the lack of a good IT info structure the numerous divisions of their warehouse begin to suffer not only on an inventory but a personnel level. Often the employees find it hard to sort as well as find products and there is a large amount of confusion as to where inventory is located. To help organize this there must be a system that can better track the inventory as well as keep track of supplies during the busier seasons. Tracking the amount of product that is moved during peaking seasons can aid us in being better prepared in the years to follow. Implementing a wireless system will be the first step in this process. Also connecting all of the departments from ordering, shipping, inventory, and the labor aspect could cut cost and allow room for future growth. By using hand held inventory trackers connected to the network we can keep track of everything needed in the warehouse. Although there were a few issues with the wireless due to the construction of the building we were able to provide full coverage throughout the entire warehouse to allow the use of hand held devices to help track the inventory. We also were able to get all of the different departments on the same...
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...How does email benefit an organization? I believe that email is a great benefit to most companies because it allows ideas and or attachments to be shared instantly. Why might an organization limit how an employee uses email during work hours? By limiting email usage during work hours it decreases the chance of clients being overcharged for work hours and also decreases the chance of loss of profit due to an employee’s attention being somewhere other than work. What is an emails path once it leaves an organization? Depending on the company it could go directly to the person it is addressed to or it could go through the IT department then to the person it is addressed to. What is the effect of instant messaging on organizational networks? Instant messaging can be a very useful tool as long and it isn’t taken advantage of, it could be used to send mass messages to all employees and or messages to individuals who may not be in the same building when working on projects. What are benefits and drawbacks of using instant messaging in an organization? A benefit would be that it is instant unlike email that may take a while, and has to be checked. A drawback can be used with that same example it is instant so files and or information that is not supposed to be viewed by outside individuals can be transmitted instantly. What are the drawbacks and benefits of webpage and search engine use in an organization? A benefit would be information for research being very accessible...
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...Hardware Implementation Replacing hardware at any organization, regardless of the size of said organization, can be an overwhelming task if one goes into it unprepared. When replacing the hardware, one must have a complete and thorough understanding of the issue. The issue may need to be fully investigated so more members of the organization have a better understanding of the problem. Coming up with and evaluating alternatives then possibly selecting the best option would come next. The final stage of implementing a hardware replacement would involve replacing a system, testing it, introducing the new system to the organization, and refining the overall process over time. One also needs to look at the five major variables of project management - scope, time, cost, quality, and risk involved in the process. The five major variables of project management need to be evaluated and applied to this particular situation. First of those variables we will look at is the scope of the project. Scope is what work is or is not included in a project. An example of this is given in the textbook. The scope of a project for a new order processing system might include new modules for inputting orders and transmitting them to production and accounting but not any changes to related accounts receivable, manufacturing, distribution, or inventory control systems. In a hardware replacement project, this could include what systems are being changed out with new hardware but retaining existing software...
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...Week 1: Checkpoint Assignment IT/205 10/10/2013 Week 1: Checkpoint Assignment What are the three dimensions of business problems? Provide an example of each. There are three dimensions of business problems which are people, organization, and technology. They are much related in many ways to make a system perform properly. 1. People Dimension: People are the backbone of a company. Without knowledgeable, trained, and skilled employees to input information and maintain the information technology infrastructure, a company’s system will not perform efficiently. 2. Organization Dimension: Organizations are set up with a set infrastructure of several different levels of people from upper-level employees which are management, professional, and technicians, and the lower-level is made up of the operational personnel. There are also many different departments in an organization. Many times problems can occur from within the departments, such as if one department does not input information properly. Another problem that can exist in an organization is if network technician does not maintain the system properly the system will fail. 3. Technology Dimension: is a system made up of computer hardware, software, data management, and networks. With the use of technology all a company’s information is stored in one place, so that the information can be used and shared with other departments, such as management, payroll, human resources, and many others. If the technology is outdated...
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...Information System Business Problem Dimensions IT/205 - MANAGEMENT OF INFORMATION SYSTEMS Information System Business Problem Dimensions The three dimensions of business problems are people, organization and technology. A business is useless with out competent people to run it. This can also be seen with information systems as people are needed to maintain them. An example of that would be the switches in Europe which are used by the military to communicate with personnel in the United States. It will be pointless to call this switch if the representative has no idea how to connect you to the United States. This also shows how valuable people are to any business. An example of organization would be developing a new product or hiring a new employee. Organization problems may arise with inadequate business practices due to the inherited practices from previous systems. Technology problems can range anywhere from software to hardware. If your software is outdated or you hardware is old then you may have problems with your information systems. Information technology is made up of the hardware and software that businesses or firms need to use so they may achieve their business objectives. Some of these are disk drives, handheld personal digital assistants, Ipods. These also include software such as windows and Microsoft office. Information systems on the other hand can be seen as components that collect, retrieve, process, store and distribute information...
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...Event Coordinator What are the current problems that the Event Coordinator is having? (multiple choice, multi-select) ☑ System is disconnected from other departments. ☑ Too much manual intervention in the business process. ☑ Required information is not always available. ☑ Information retention is inefficient or non-existent. ☑ Poor use of available information technology resources. ☑ Insufficient use of database technology or tools. ☐ Poor communication. How could a proper database system and subsequent tools serve to improve the issues this department is having? (short answer) Have no database to keep track of clients. Only way of customer feedback is through cards and they do not reply. Database could do all that for them. They schedule staff by previous seasons. Database could give accurate occupancy. Database could advertise and rent rooms. Front Desk What are the current problems that the Front Desk is having? (multiple choice, multi-select) ☑ System is disconnected from other departments. ☑ Too much manual intervention in the business process. ☑ Required information is not always available. ☑ Information retention is inefficient or non-existent. ☑ Poor use of available information technology resources. ☑ Insufficient use of database technology or tools. ☐ Poor communication. How could a proper database system and subsequent tools serve to improve the issues this department is having? (short answer) Recepts should be logged into...
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...IT205-01 Clarifying Business Strategy Through Database Analysis xnx IT205-01 Clarifying Business Strategy Through Database Analysis vvv IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis IT205-01 Clarifying Business Strategy Through Database Analysis ...
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...Information System Business Problem Dimensions IT205 Information System Business Problem Dimensions Three dimensions of business problems are the same as the components of an information system, People, Organizations and technology. As the saying goes, a team is only as good as its weakest link, just as a business is only as good as the people who run it. Without competent employees who understand the computer or information systems the business will not succeed. I have a buddy who works for direct TV. When he got hired on he had to go through 6 weeks of training on the computer system before he could start work. Without the training if left to figure it out himself the company would have lost money because he would take longer and use up management resources asking silly questions that would be easy to figure having the experience of the 6 week training. The type of organization using an information system, their priorities, and their history all play a role in how the organization may adapt and successfully use an information system. For example an information system that direct TV might use is quite different than one that a company like amazon.com might use. And it can be difficult to decide which types of information system to choose to fit your organizations need and integrate it in to the daily practices of the organization. Technology is easy, it doesn’t take long to become out dated, hardware often needs to be updated maintained and replaced, and it can...
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...Week 8 Checkpoint: JetBlue &and WestJet: A Tale of Two IS Projects IT205 April 11, 2014 Week 8 Checkpoint: JetBlue & WestJet: A Tale of Two IS Projects The reservation system at airlines is the heart of the customer interaction and these systems helps guide the customers through the process of shopping for flights and lets the customers see what seats are available on that flight and then if they find what they want they can go ahead and pay for the tickets right then. Customers use the reservation systems to make the reservations, change reservations, or cancel reservations. They also can select specific seats on their flights, check the bags, and utilizing the kiosks located at the airports to print out boarding passes. The benefits of upgrading the system would by far outweigh any of the risk once the implementation is completed. The highest risk would be the loss of customers, this would stand true for both WestJet and JetBlue Airlines. JetBlue helped to minimize their risks when WestJet decided to be the first to upgrade and implement. WestJet went live in October of 2009 and it was horrible. They had not evaluated everything thoroughly and it showed. The bottom line is the risks involved is customer service being affected in anyway. WestJet was the first to undertake the upgrade and implementation. Their customers were having major issues with the reservation services which caused their call centers to get flooded with calls. The influx of customers trying...
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