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Procedural Message – Draft Version

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Submitted By cutediva272
Words 574
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Attention: This notice is a reminder of company policy on acceptable use of email and text messaging. As the company continues to grow there is a need to refresh you on the Company acceptable use policy. The reason for this policy is to ensure the appropriate use of email and text messaging so that all employees is mindful of what’s considered as satisfactory and unsatisfactory to the company. However, this guideline is a road map and guide of appropriate use.

Overview
• Email and Text messaging is a corporate communication business tool which must be used in a suitable professional manner that is appropriate to the organization and the team.
• Email is primarily used in all company businesses. Company confidential information must not be shared outside of the Company, without authorization, or at any time. Using the company computer for personal use is prohibited.
• Any emails that discriminate against employees whether race, gender, nationality, or religion will be d disciplined according to the harassment policy. Also, forwarding non-business emails and text messaging to associates, family or friends are prohibited. • Viewing pornography and pornographic jokes through email and text messaging is considered sexual harassment which will be addressed through the sexual harassment policy. •All employees must be aware that company organizations have the ability monitor the use of all emails.
• When your workstation is abandoned you must lock the computer to stop all unauthorized individuals from gaining access to your email.

Do’s
✓ Do check your electronic mail daily for any new messages.
✓ Do check the address line before sending a message to ensure you are sending it to the right person.
✓ Do take the time to think the delivery of the message before you send it, someone could get offended.

Don’ts
× Do not print electronic mail messages

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