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Letter of Complaint.

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Submitted By Donis8
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Letter of complaint.
A letter of complaint is usually written as a follow-up to a verbal conversation to someone who has not responded to the complaint. It is used to keep a written record of your complaint. In addition, more than one person might be the recipient of the letter.
For example if you are dealing with a situation where you had unsatisfactory car repairs done on your car by a franchise dealership, you might write to the franchisee AND to the Head Office.
Letters of request or invitation are generally considered to be a positive letter. The recipient will receive the information in a positive fashion. A letter of complaint is usually considered to be a negative letter. The recipient might receive the information in a negative fashion. Therefore, it is important that you choose positive language to help buffer the impact.

Here are some suggestions for writing a complaint.
1.- explain the problem in the first sentences.
2.- remember that you are unhappy with the company, not the reader.
3.- keep the tone professional, not informal. Do not use a lot of emotional words (e.g. terrible, the worst).
4.- you may want to include a positive sentence about the company or your previous experience with the product.
5. Be specific about what action you are requesting.
6.- if this is a very serious complaint, explain what additional action you will take if the company does not take care of the problem.
The language of complaints.
It is not possible to predict specific complaints, but here are some expressions generally used to describe problems with products or services.
Adjectives.
One part was missing/broken/damaged.
It is defective.
Our order was incomplete
This is unacceptable/unsatisfactory.
We are disappointed with this quality
I was very disappointed that this happened
The unit is too large/small for our needs
The quality

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