Premium Essay

Hindrance to Effective Communication

In:

Submitted By jansar
Words 1681
Pages 7
Hindrance to Effective Communication

New technology such as smart phones should be a great asset and a powerful aid to helping us work more efficiently. We can respond to urgent emails on the go, refer to useful websites and look up quick facts.

However, these gadgets, as well helping us, can also prove to be a hindrance providing information overload and constant interruptions. We receive so many emails and are exposed to so much information that it can be hard to distil what is actually important and what isn’t. We fill our brains with clutter and lose the ability to focus on our priorities and spend our time responding to trivial emails. We think we are multi-tasking but actually we are becoming less productive.

We read each email but don’t always process the information we need. As a result, we risk irritating the sender by asking them to remind us what they said or to send the email again. More worryingly, we allow ourselves to be distracted from more important tasks by the seeming urgency of each email that comes in.

This information overload doesn’t only impact the way we process information ourselves but can also have a negative impact on the way others perceive us. It is all too easy to give the impression that you are not listening to the other person. It can be quite obvious even on the telephone that you are distracted by your inbox rather than giving the speaker your full attention. In a face-to-face meeting, of course, it is only too apparent when the person you are talking to is distracted by their smart phone rather than focusing on the content of the meeting.

In the past several years, texting and instant messaging have become phenomena that few of us have been able to escape. Though most popular with the younger generations, it is becoming increasingly common to see people of all ages absorbed in silent

Similar Documents

Premium Essay

Phl 458 Paper

...Critical Thinking and Society Jason Terry PHL/458 September 3, 2012 Cher Summers Critical Thinking and Society In the business world, we are influenced by the thoughts and actions of those around us. We are often encouraged to change our opinion or views based on the information that we are given at that moment in time. Persuasive speaking has proven to be an effective form of communication. When used properly it can change the way we operate and or manage many of our working environments. In this paper I plan to describe a situation which critical and creative thinking could have been used more effective to produce a better outcome in my personal working environment. The definition of free will, truth and knowledge will give insight to critical thinking. Understanding three specific hindrances, such as resistance to change, stereotyping and conformity, will give you the general understanding of the hindrances and how we can overcome them. Lastly, advertising plays a major part in today’s persuasive thoughts. I will evaluate one specific advertisement to find and explain the reality of the message. Critical and Creative Thoughts In healthcare, we often make hasty decisions without looking at the total impact that it may have on the organization. In early spring of 2010, the Federal government passed a law requiring hospitals to upgrade to electronic medical records. Funding was earmarked for this project and deadlines were set stating that hospitals would...

Words: 952 - Pages: 4

Premium Essay

Effective Communication

...Effective Communication Effective Communication in Criminal Justice Settings Communication is defined as the imparting or interchange of thoughts, opinions, or information by speech, writing, or signs. In other terms, communication is the process of sharing information or conveying a message from one individual or party to another through the use of many different mediums. One of the primary reasons for success in business and social settings is competent information sharing and because of this, significant strides have been made to advance technological resources to assist contemporary needs of communication. The importance of communication, in every field of life cannot be neglected making these advances that much more important. Effective communication plays a major role in criminal justice settings as well. Without understanding communication methods, individuals could not properly communicate. Police officers are a great example of this. For police officers, oftentimes, the stakes are much greater since his or her actions are more severely scrutinized while conducting their daily investigations, validating his or her position in court, and also before the press. Expressing good verbal skills and non-verbal gestures or postures helps the officer perform their job at a higher level. Effective communications play a large role not only at the business, social, political, and economic levels but it is also a significant advantage to use efficient and sophisticated communication...

Words: 1525 - Pages: 7

Premium Essay

Effective Communication in Criminal Justice Settings

...Effective Communication in Criminal Justice Settings CJA 304 August 5, 2013 Effective Communication in Criminal Justice Settings Communication is defined as the imparting or interchange of thoughts, opinions, or information by speech, writing, or signs. In other words, communication is the process of sharing information or conveying a message from one individual or party to another through the use of many different mediums. One of the primary reasons for success in business and social settings is competent information sharing and because of this, significant strides have been made to advance technological resources to assist contemporary needs of communication. The importance of communication, in every field of life, cannot be neglected, making these advances that much more paramount. Keeping the importance of communication in consideration it can be stated that effective communication plays a major role in criminal justice settings as well since without having a grasp over communication methods, the individual cannot win the favors of the opponent and using a police officer as an example is great evidence in this regard. For a police officer, oftentimes, the stakes are much greater since his or her actions are more severely scrutinized while investigating a case, validating his or her position in court, and also before the press. Having excellent verbal skills as well as non-verbal gestures or postures helps the officer perform their job at a higher level. Not only...

Words: 1581 - Pages: 7

Free Essay

Productive and Counterproductive Behaviors Paper

...producing; generative; creative, or a productive effort. Productive behavior may include all forms of actions, which leads to productivity and success in conducting a business. Counterproductive behaviors will be the opposite of the productive behaviors. Counterproductive defines the hindrance or acts against the achievement of an aim. Organizations have both good and bad experiences with teams. Some organizations find it better to stay with hierachial or autocratic system. To have an effective relationship and a productive team is to produce a productive behavior versus a non-productive behavior. A team can become productive, when its members have effective relationships with another. Some of the components of have an effective relationship is to trust, open and honest communications, and encouragement and to re-direct non-productive behaviors. Perseverance and determination is the formula to building an effective team/organization. Acquiring the high level of commitment throughout the organization to put the long term goal ahead of the everyday mischief also helps in building an effective team/organization. Overcoming the obstacles and preventing and effective communication is one way to build a positive relationship. To prevent a non-productive behavior is to avoid or challenge the rest of the organization. This makes employees believe powerless and out of control. Ensure that everyone counts and everyone have a voice and each member should contribute at...

Words: 423 - Pages: 2

Premium Essay

Describe the Factors That Influence the Effectiveness of Interpersonal Communication

...interpersonal communication Interpersonal communication This process of sharing ideas and feelings between individuals. This can be improved through appropriate knowledge practices, feedback and reflection. Cultural influence Culture is referred to as customs, language, arts of a particular region. It includes learned values, beliefs and behaviors common to a group of individuals. Culture can be strong barrier to interpersonal communication between people of different cultures. Individuals from different cultures or background often carry an attitude that their own culture is superior to that of others. This hampers communication between groups from different cultures. For example: an individual who is ethnocentric in nature often is under the impression that anyone who doesn’t belong to their group is either strange or inferior. This perception prevents healthy social and political communication between the two parties. Power This is the ability to influence others and have strong self control under complex circumstances. All interpersonal communication or interactions reflect some form of power which maybe obvious or hidden. Obvious power refers to people who occupy a higher position in business and have to communicate with other employees. People in power positions may exert their power on individuals who are not equally competent and this inequality could act as a barrier to effective communication. Noise This is an external factor which interferes with or disrupts communication by causing...

Words: 367 - Pages: 2

Premium Essay

Communication

...Effective Communication Effective communication is vital in almost every aspect of life. A person must be able to adequately express what he or she is trying to convey using words. This conveyance can be any number of things, a need, a request, or an idea, just to name a few. Each instance would require different approaches in order for the message to be received properly. Understanding the communication process, what it entails and how to use it effectively is a skill that needs to be consistently improved on. Communication is a process, which needs at least two people and in the simplified version consist of five different steps; the transmission of an idea, the sending of the idea, the receipt of the message, the understanding of the idea and feedback (Miller & Whitehead, 2011). There are two ways most people chose to communicate, verbal and nonverbal. Verbal communication can be oral or written and each one needs to be used properly to avoid conflict or confusion. For instance when communicating orally, things such as pitch and tone must be taken into consideration. Also an individual’s choice of words is a big factor, profanity or slang should not be used in effective communication. Nonverbal communication is mostly a person’s body language or facial expressions. This too can have a great impact in the communication process. A person may have a quizzical expression signifying that he or she does not completely understand the message or an individual may clench fists...

Words: 619 - Pages: 3

Premium Essay

Communication Barriers

...Communication Barriers - Presentation Transcript - Introduction Communication is the process by which the source transmit any messages, ideas, information to the receiver through a medium. Barriers of communication are the hindrances or difficulties involved in the process of communication which distort the message from being properly understood by the receiver. Types of barriers Barriers ?Semantic ?Organisation Barriers ?Psychological Barriers ?Other Barriers Semantic Barriers Lack of common language ? ? Poor vocabulary ? Use of jargons ? Poor grammar, punctuation ? Round about verbiage ? Lack of clarity in the message Organizational Barriers Complexity in organizational structure ? ? Status & positions ? Policies, rules & regulations ? Wrong choice of medium ? Communication overload ? Fear of superiors Psychological Barriers Attitudes & Values ? ? Difference in Perceptions ? Past Experiences ? Source Incredibility ? Abstraction ? Filtration ? Resistance to Change Other Barriers Cultural Difference ? ? Distance & Time ? Technical Problems ? Fear ? Poor Communication Skills ? Insufficient Adjustment Periods Ways to overcome barriers Sharpening communication skills ? Use simple language ? Being receptive to changes ? Improving listening skills ? Avoid Jargons ? Open-mindedness ? Avoid prejudice ? Message should be clear and brief ? Contd.. Avoid fear ? ? Build credibility ? Understanding receiver ? Selection of proper channel ? Develop emotional stability ? Receive...

Words: 438 - Pages: 2

Premium Essay

Patient Safety Goals

...and potentially save the hospital money (Institute of Medicine, 1999). The seven goals are to identify patients correctly, improve staff communication, use medicines and alarms safely, prevent infection, identify patient safety risks, and prevent mistakes in surgery. The six aims are to be safe, effective, patient-centered, timely, efficient, and equitable. The aims While some of the aims specifically apply to the hospital staff, all of the aims directly affect the patients....

Words: 495 - Pages: 2

Free Essay

President

...into a complex school of thought—and it continues to change in response to the dynamic environment and proliferating corporate cultures in which today's businesses operate. (http://www.answers.com/topic/organizational-behavior). Diversity - The fact or quality of being diverse; difference. A point or respect in which things differ. Variety or multiformity: "Charles Darwin saw in the diversity of species the principles of evolution that operated to generate the species: variation, competition and selection" (http://www.answers.com/topic/diversity). Informal and Formal Communication are used in an organization. Informal communication: Informal communication, generally associated with interpersonal, horizontal communication, was primarily seen as a potential hindrance to effective organizational performance. This is no longer the case. Informal communication has become more important to ensuring the effective conduct of work in modern organizations. (http://en.wikipedia.org/wiki/Organizational_communication) Organizational...

Words: 607 - Pages: 3

Premium Essay

Business Objectives

...Business Objectives Marvin R. Eccleston Jr. Wilmington University Table of Contents 1. Introduction 2. Business Objectives 3. Summary Business objectives and IT, how do we integrate these two functions to create an organization that is greater than the sum of its parts. In this paper I will talk about the metrics needed to track the effectiveness of the IT utilized in the business. I will go over how well IT leaders establish an effective relationship with the business managers and the strength of the conditions in environment needed for a strong IT and business relationship. I will also cover the hindrances to a strong relationship and the misconceptions of “professionalism” and how this contributes overall to the business value. I will begin on my view on this topic first. The impact that IT has on business has changed over time and continues to increase, business in the modern age can not function without IT implemented. Even the smallest business uses Telephones and internet to communicate with customers and vendors to fulfill orders and support functions. Tracking the correct metrics can help in pinpointing indicators of an organizations health, to do this we use several measurements. Most organizations start with revenue, profit, volume of sales, market share, ROI, manufacturing output and inventory levels. Companies such as Microsoft, Apple and various Big Data startups create software to track these metrics in real-time to enable managers to react and...

Words: 1780 - Pages: 8

Premium Essay

Community Relation Scenario

...the community in which it operates. An effective community relations program will need to be continuing and comprehensive. Organizations can implement various programs to improve community relations on a regular or even ongoing basis. So, clearly, one of the major functions of public relations is to bridge the business/community gap. When organizations support activities and programs that improve quality of life in their communities their image and reputation will be enhanced. Employee Relations. Maybe the most important resource that a company has are its employees and the customer service they provide. The functions of public relations in regards to the company’s employees is the maintenance of employee goodwill. The image and reputation of a company among its employees is also another responsibility of public relations in its function of employee relations. Product Public Relations. When new products are introduced to the market the role that public relations plays is crucial for creating awareness and differentiating the product in the public’s eyes from other similar products. When existing products need a push public relations is often called on the improve product visibility. Sometimes there are changes instituted in existing products and public relations has to focus the attention of consumers on the product. If a product needs to be positioned in the market a properly executed public relations campaign, much like an effective viral marketing campaign, it can overcome...

Words: 450 - Pages: 2

Free Essay

Librarian

...Article Tile: Specific legal issues affecting the implementation of computer-based information systems in the developing countries: a critical review of literature A paper presented to the Journal of library and information science for consideration for publication. Date: November 2015 Author: Daniel Kinyanjui (Bsc-Information Science-Moi University-Eldoret, Kenya and Currently Studying Masters of Library and Information Science at Kenyatta University-Kenya) Daniel is also the editor of institutional in-house publications at Oshwal College-Nairobi and the College Head of Library Services. Abstract Implementation of computer-based information systems (CBIS) has become increasingly important due to the growing reliance on new technologies by organisations in their operations and service delivery. There has also been realisation by individuals and businesses of the inevitability of delivering value-added services without computerized systems. Despite this awareness and the apparent growing readiness to deploy computer-based systems, there still exists a myriad of perennial challenges inhibiting the implementation of these systems. Using insights from previous studies, the paper sums up the legal issues that have been acknowledged by various scholars as major obstacles to the implementation of CBIS in developing countries. Drawing from the understanding of these challenges, the author finally attempts to advance possible strategies that can be used to overcome these...

Words: 3108 - Pages: 13

Premium Essay

Oa Sba

...SCHOOL BASED ASSESSMENT (S.B.A) OFFICE ADMINISTRATION TOPIC: COMMUNICATION AND OPERATIONS, DESPATCH AND TRANSPORT SERVICES (2014) TITLE: Communication between the Operations Office and the Other Departments within Banks DIH and Edward B. Beharry. Name of Candidate: Khajal Parasnath Candidate Number: Centre Name: Queen’s College Centre Number: 090041 Territory: Guyana Name of Teacher: Mr. Bernard Table of Contents Content Page Number Criteria One (1) - Presentation * Title of Project 4 * Aims of Project 5 * Functions of the Departments in both Banks DIH and Edward B. Beharry 6 Criteria Two (2) - Gathering of Data * Methodology 9 * Five Questions Asked of Personnel from the Firms 14 * Schedule of Activities 15 * Regulations and Policies Governing the Firms 17 Criteria Three (3) – Presentation * Report 19 * Impact of Office Equipment 22 Bibliography 23 CRITERIA ONE (1) - PRESENTATION TITLE OF PROJECT: Communication between the Operations Office and the Other Departments within Banks DIH and Edward B. Beharry AIMS OF PROJECT Based on the topic of “Communications and Operations, Despatch and Transport Services”, an investigation was carried out in two (2) firms; namely Banks DIH and Edward B. Beharry. The intentions of the project were to: * Identify the types of communication used between the Operations Office and Other Departments within...

Words: 3072 - Pages: 13

Premium Essay

Problems with Online Edu

... Esteemed Communication Department heads of the University Missouri Saint Louis (UMSL) I would like to first congratulate you on your ranking of fifth place in the Journal of Communication for scholarly productivity among all universities offering communication degrees (including M.A. and Ph.D.). This ranking conveys to people that the UMSL Communication Department employs the best staff for inspiring communication majors with a curriculum that highlights the key elements of what it means to communicate effectively with people in different social situations. But, I would like to ask something that has baffled me since becoming a communications major. Why do communication majors take online classes? Most communication classes are only offered online and the ones that aren’t online are usually held in time slots that do not mesh together with a students schedule thus you have to take online classes to keep on track. Now I must point out that online classes are a new innovative method of learning with education but wouldn’t a communication major benefit more from learning their craft in a environment conducive to their major. Online classes are great in a theoretical sense you can learn at any time and practically anything. But in communications extra steps need to be made in order to fully grasp the concept of the subject. For example one of the key courses that every communication major has to take is Intercultural Communication. In Intercultural Communication you learn the...

Words: 823 - Pages: 4

Free Essay

Case Study

...headaches due to lack of rest. He has been upset due to the uncertainty of the events relating to work and due to that is starting to have anger issues as well. Stressors: The type of stressors that prompt his reaction are as follows: I. Work Hindrance Stressors: Role overload – In addition to his both full-time jobs and the contract, he acquires additional teaching assignments to fulfill his financial responsibility leading him to have the work load of two full-time jobs. II. Work Challenge Stressors: Time pressure – Due to constant worry about his job he is not able to manage his time properly and has to rush from his office to class in order to teach and return students’ assignments. Work responsibility – His boss, Patricia Jones, is not informing him about the downsizing, which is her responsibility as it is related to his department. Due to this he is not able to carry out the work for his department effectively as is not able to prepare his staff about any unexpected news or events. In addition, Patricia responded vaguely and evasively to Jerry when he tried acquiring information about the downsizing. She also laid off his secretary without informing or consulting with him. III. Non-work Hindrance Stressors: Work-family conflict – Jerry was not having time for his wives due to work overload; instead, he was stressing his second wife with continuous negative talk about work and the impending doom. Negative life events – Due to Jerry’s continuous...

Words: 950 - Pages: 4