...A GENRE ANALYSIS OF SENIOR HIGH SCHOOL STAFF MEETING MINUTES ABSTRACT Interest in genre analysis has increased over the years with studies done by several scholars such as Swales, Bhatia, Berkonkotter, Hyon, Bazerman, Miller, to mention just a few, on various genre ranging from the research article in general to letters. Studies on genre analysis into meeting minutes are however, very limited and so the aim of this study is to investigate the communicative purpose, schematic structure and lexico grammatical features which characterize this genre. Swales' (1990) rhetorical approach to genre analysis was used to investigate eighteen meeting minutes which revealed the occurrence of seven moves with each having its own communicative purpose and linguistic features which characterize the genre as a formal one. The study has implications for genre studies in the area of pedagogy and further research. Key words: genre, minutes, discourse, moves, steps, Ghana. 1.0 INTRODUCTION Minutes is a highly formal written genre situated in the domain of business discourse and is an official record and considered a legal document by auditors, IRS and the law courts. Oxford defines it as a written record of what is said and decided at a meeting. It is used by institutions, corporate bodies and varied organisations. Its main communicative purpose is to record and relay information to the members of that discourse community. It also gives members the platform to express their views and opinions...
Words: 5778 - Pages: 24
...General members, who did not attend the officer meetings, where goals for each chapter project were established, or general meetings, where the projects were presented in detail via powerpoint and open discussion, received an email-update from the V P of Communications, with the meeting agenda, minutes and event invitations each Monday. (This email distribution list continues to be updated as members sign-in, join or submit their information to the chapter via email.) Each agenda included the officers’ contact-information, office location and number--in addition to the upcoming opportunities for involvement. During the meetings, the VP of Scholarship updated the members about scholarship opportunities available through ptk.org, collegefish,...
Words: 339 - Pages: 2
...Prepare for meetings Performance objective Candidates are to demonstrate the skills and knowledge necessary to prepare a meeting in accordance with organisational requirements. Assessment description For this assessment candidates are required to prepare for a meeting to be conducted in their workplace. Candidates who are not currently employed are required to prepare for a meeting to be conducted in a simulated workplace. Page numbers in blue denote the appropriate section of the Student Workbook which you should refer to when necessary. Note: The work for this Assessment Task provides the basis for Assessment Tasks 2 and 3. Ensure you keep a copy of this completed assessment for future use. Assessment task Identify a relevant meeting to conduct in the workplace in which you are currently employed (or a workplace in which you have previously been employed) OR Create a simulated workplace and choose ONE of the following meetings to conduct within this simulated workplace: a) A meeting to agree on where to go on the company business retreat (Melbourne, Noosa or Fiji) b) A meeting to develop a fire evacuation plan and procedure for the simulated business c) A meeting to agree on a cleaning procedure for the simulated business. Remember, you only need to choose ONE of the above options in order to complete the assessment tasks. If you choose to use a simulated workplace, you will need to create all necessary details yourself when completing...
Words: 1124 - Pages: 5
...The Best HR Department Project Lauren Secko Human Resource Management SNHU 71 Aiken Street, Unit H6 Norwalk, CT 06851 Telephone: 203.550.8114 Email: lsecko@newcanaanymca.org Instructor: Dr. Bonnie Nelsen Executive Summary The best HR departments are ones that bring out the best in the team that they are working with. This is done through asking for and being open to feedback from those that you are representing. There are many components that go into this process, and one is no more important than the next. It is all of them together that brings forth an innovative and inclusive HR department that is there to service each and every staff member that is hired. From training and development, to retention and top talent recruitment, HR departments need to understand what is important to their staff and how they can make that team feel engaged and valued. When one is able to perfect that, they can then formulate a department and company that is working towards a common mission and goal. I hope to address this process through my paper that follows. The Best HR Department The best HR departments are ones that are able to attract and help to retain top talent. These departments help their employees feel valued as more than just a number or a tool to make their company better. Instead they make sure that employees know that who they are outside of work and what experiences they bring to the table every day, are valued and received. HR should be a place...
Words: 5783 - Pages: 24
...raise funds and build support for both projects. PSC helped develop the fundraising strategy and wrote grants for capital investment to build the Family Center. We also helped organize and facilitate the Neighborhood Advisory Council to build support for the project and work through community issues. PSC developed a staff training plan and coordinated training for more than 50 staff members prior to the facility opening in October of 2005. At the downtown Women’s Residential Program, PSC worked with YWCA administrators to research and develop a successful three-year funding proposal that greatly expands supportive services and facilities for women in the program. Prior to the expansion, staff offices and program locations were spread out over seven floors, with staff available mostly on weekdays during office hours. Now services are consolidated on one floor with a friendly, convenient “drop-in” center approach for residents. Supportive service staff are available around-the-clock to help residents achieve their goals, and to improve building safety and security. PSC continues to work with the Resident Council to refine the new program design, and coordinates meetings of the peer recovery program in partnership with the Commons at Grant and YMCA supportive housing...
Words: 287 - Pages: 2
...The Universal Language Matthew Murphy ENG 111 Introduction to Composition Spring 2014 The Universal Language My journey began with a telephone call. This was before everyone had a cell phone. The house phone rang in my parent’s kitchen. I was a junior in high school, hadn’t travelled much yet, wanted to get out and experience the country. When I picked up the phone a voice that I didn’t recognize asked for me. All that I could think was “Damn, another recruiter.” As it turns out I was correct, just not in the way I thought. The voice on the phone introduced himself as Nic Simons of the Troopers Drum and Bugle Corps. Now I had head of the Troopers, My primary musical influence had performed with them and treasured the experience. Nic offered me a position with the Troopers playing something called a contrabass bugle; all I had to do was get to Casper Wyoming, in three days with $500. The deal sounded like winning the lottery with a kicker of performing live! Of course I was in. When I arrived in Casper, having scraped together the last of my savings I didn’t know what to expect. My folks dropped me off at the Corps office, which was connected to a bingo hall, the smell of cigarette smoke pervasive, as if it would invade everything and there was no stopping it. After my parents signed paperwork giving their official permission to leave for the summer ad travel around the country with a group of people they had never met, we said a short goodbye that had my mom in...
Words: 1196 - Pages: 5
...MANAGE MEETINGS Following is the assessment that I have prepared of managing the meeting that are held in my business. The purpose of this assessment, I am successfully running a Pizza shops that has two branches; one in a campbellfield plaza and other shop is in Pascoe vale area. Following are the required details of the business. Business Type: food store Business Name: Pizza shop Menu: Our menu will include 4 sizes pizzas with various combination of topping, additionally bread sticks, bear and soda will be included in the initial menu offerings. Services: pizza shops offers high quality pizza to growing community that currently has limited availability to delivery .They always provide fresh pieces of pizzas. Key to success: The key to success in this business are: 1. Delivering the customer value proposition. 2. Marketing: promoting a new company, product and delivery channels to a rural community. 3. Product quality and consistency. : Objectives The objectives for pizza are: 1. To establish the market presence needed to support marketing and sales goals and to attract customers. 2. To achieve double dig it profit margins. 3. To reach healthy monthly sales by the end of the year, and average monthly sales increasing. Stakeholders of business • Employee • Government • Customers ...
Words: 864 - Pages: 4
...Unit 328:- Understand how to lead effective meetings AC 1.1 Explain the purpose of a meeting Staff meetings The purpose of regular staff meetings helps an organisation become much more organised and efficient and places both employees and managers on the same page, it makes it easier to establish roles and collaborates to finish projects and achieve goals. They make it possible for all members of a company to work together with less confusion and accomplish objectives faster. They cover a range of relevant information, and provide a platform for employees to ask questions and discuss concerns with management enabling staff to offer ideas and solutions directly to managers and team members within the company. Staff meetings inform and educate employees about new rules and regulations that affect them and should be long enough to get the point across. They also help to harmonise the skills and experience of the team members in achieving a common purpose, realise what each other is doing and discuss problems they have, assess the progress of goals and what steps to take to resolve them. Meetings ensure all team members are informed of each member’s progress and encourage them to help each other if problems need resolving. Members realise they are not working alone and by working together team spirit is enhanced. One-on-one meetings One-on-one meetings between a team member and their manager provide an uninterrupted private time to receive and discuss the employee’s...
Words: 2150 - Pages: 9
...Starwood’s new meeting planning process? The key inputs associated with Starwood’s new meeting planning process are “Starwood Meeting Concierge”, hotel managers, and staff. These key employees are responsible for hotel planning, meetings, and reservations requirements for the hotel and meeting room. The output of Starwood meeting planning is to provide a well-planned and successful meeting to meet the customer’s needs or expectations. 1. How does the meeting planning process at Starwood interact with the following core processes in their hotels? a. Customer relationship (internal and external) The main goal is that through great experiences more meeting planners will hold their events at Starwood. Starwood Preferred Planner is designed to create customer loyalty. Meeting planners can earn hotel points, charitable contributions, or airline miles. Starwood being consistent with the process of meeting planning helps the planner carry out business. b. New service or product development In order to determine if the plan or action is working it must be measured. Starwood has implemented surveying. This has become an important tool for Starwood Preferred Planners. The planners are encouraged to give honest feedback because the info will be used to improve or develop new service or product. c. Order fulfillment Starwood Preferred Planner has all the components to deliver a successful meeting. The Nextel radio gives the planner immediate access to hotel staff. Starwood...
Words: 324 - Pages: 2
... Communication Plan Outline Communication Strategies | Facilitators/ Participants | Occurrence | Action Suggested/ Required | Barriers to this Communication Plan | Conduct Face to Face meetings – small groups | Facility Champion (s)All Staff | * Initially – every other week * Later – monthly | * Schedule regularly occurring meetings * Distribute meeting dates/times/locations * Reserve Room * Develop Agenda * Facilitate Attendance * Share information/lessons learned/best practices pertinent to unit/area | * Lack of engagement in the project * Lack of attendance * Staff unable to attend due to workload * Room availability * | Schedule Group Meetings of peer leaders | Facility AdministrationPeer Leaders | * Initially – every other week * Later – monthly | * Schedule tour of duty to coincide with meetings * Ensure coverage during meeting time * Notify FC if meeting will be missed * Notify FC of lack of management supportShare information/lessons learned/best practices pertinent to unit/area | * Administration work schedule conflict * Vacations or LOA of participants * * | Send emails to all staff members | Facility Champion | * As often as there are significant updates or changes to the plan | * Ensure all staff have email...
Words: 342 - Pages: 2
...internally or externally. Other than this same format is used for making of any sort of certificates or the invitation that company sends to officials. Similarly the letters for the banks and other legal activities also have the similar type of letter head. Even in the case of appointments, warnings and appraisals to staff the same letter head is used. METHOD OF WRITING AGENDA AND TAKING MINUTES In LG while writing or discussing an agenda the first thing they do is that they inform the meeting participants that what is the basic purpose or goal is in conducting that particular meeting and what conclusion is being expected from that meeting and the discussion. Also the end Goal of meeting is pointed out and how this is going to be executed is discussed. Where as the minutes of the meeting would be conducted by writing it down i.e. when did the meeting start? Who were the participants? Who contributed what? Who suggested what? Same as the dialogue writing This all process is written in bullets form. MANNAR OF CONDUCTING MEETINGS In LG the meetings that are conducted are neither extremely formal nor they are extremely informal. Everyone in the meeting has the equal right to speak however he must be...
Words: 978 - Pages: 4
...neighborhood planning; and ARTICLE II – MEMBERSHIP 2.1 General Members: All members shall reside within the City of Lakeland boundaries and be active members of local neighborhood associations. Voting Members: Each registered Lakeland neighborhood association shall be allotted one voting member and one alternate who may vote in the absence of the voting member. Non-Voting Members: Staff, volunteers of faith based organizations, and social service agencies working within established City of Lakeland neighborhoods shall be non-voting members. ARTICLE III – OFFICERS AND DUTIES 3.1 3.2 Officers: The NAC officers shall consist of a Chair and Vice Chair. Term of Office: Each officer shall be elected to a one (1) year term commencing in January and continuing until their successors are duly elected and installed in office. Officers may serve only one term in each office. Eligibility: Officers must be an active member of a registered neighborhood association. Nomination and Election of Officers: 1. Nomination of Officers: a) A Nominating Committee of at least three members shall be formed at the quarterly meeting prior to elections. 1.2 1.3 2.2...
Words: 1286 - Pages: 6
...Journal for Week 4 I would first call a meeting with my immediate staff to introduce myself. I would like to provide breakfast because it would be a meeting that starts around 10 am. It will also help break the ice a little. On my agenda, tell them about me, my education, experience, family and what I enjoy doing for fun. Let them know that will be some changes but I would like to learn from them. I would open for question to address any immediate issue and what could possibly be done to overcome them. I would take certain steps to understand what the culture is within my group. It is important to have one on one monthly meeting to get to know my staff. It is important that they feel that I have an open door policy and they feel comfortable with. I would like to take these steps to help earn their trust in my as a leader of their team. The most important is to get the mission of the department completed with a fun and hard worker group of people. I would like for them to enjoy coming to work and enjoy what they are doing. It is important to also set up goals for each employee and find out what how I and the team can help with that. The steps with my peers would to also introduce myself at a staff meeting, tell them little about me, my education, background and what I would like to accomplish. I think once you have a clear mission then you can start to implement your plan. It is important to get guidance and knowledge from my colleagues who have been in and know...
Words: 386 - Pages: 2
...1.1 Describe the features of different types of meetings At Berkley St James we have informal and formal meetings and these take place on a regular basis. Team meetings happen each Friday at 9am and we discuss the targets, the changes that have/are happened/happening. We will also discuss the wills that we have done and the meeting/events that have been booked. The staff meetings that we have allow staff to be kept up to date with any issues or changes and they are held by the office manager. 1.2 Outline the different ways of providing administrative support for meetings The different ways that I provide admin services is booking meetings for the financial advisors, booking travel and accommodation, filing reports and client records, entering...
Words: 1700 - Pages: 7
...Mid-UCA-BSBADM502 Manage Meetings AGENDA: College Management And Administration Staff Meeting Date: 18th July 2016 Time: 9am - 9:15am Location: Room 1.2, Diploma teaching room. Purpose of meeting: To get more students to enroll in the college Points of discussion: - Welcome and apologies - Possible enrollment - Revision - Question and Answer session Date of next meeting: Identify the types of meeting being organised and what is its purpose? ~ The type of meeting I am organizing will be an formal meeting. The purpose is to get more students to enroll in the college. What are the legal or ethical requirements for this meeting? ~ As we will be holding the meeting in the college, we must ask for permission from the head of the college. ~ Participants communicated through ground rules that are determined by the meeting group. ~ The participants in meetings want their decisions and meeting outcomes to be willingly accepted and acted upon. All participants respect each others. ~ Give participants enough time to think about the topic. ~ Start and finish meeting on time. ~ The meeting room should be big enough with adequate lighting, air temperature, not too much outside noise. How would you make meeting arrangements in accordance with meeting and member requirements? ~ In this meeting I would like to discuss all topics mentioned in previous meetings and the suggestions to get more students to enroll in the college. During the meeting, I would like to hear...
Words: 287 - Pages: 2
